Deleting users
When a user leaves the company or moves to a position that does not require access to a database, you should remove the user account from the database. Doing so protects the database from unauthorized access, but also deletes the obsolete user data and frees a license for use by someone else. All records associated with this user should be reassigned. Private data will be deleted.
To delete a user
From the Tools menu, click Manage Users.
Select the user you want to delete, and then click Delete User from the User Tasks box.
If the user has contacts or activities assigned to him or her, the Delete User dialog box opens.
From the Delete User dialog box, select a User record option to define how you want to handle the user's activities and contacts. Press F1 for more help.
Click OK, and then click Yes to confirm deletion.