Ways to work with data in a form

Microsoft Office Access 2003

You can change to other views of a form using the View button on the toolbar. The View button is available in all form views.

Views of a form

Callout 1 Clicking the button will change to the view indicated by the button graphic.

Callout 2 The arrow next to the button shows a list of possible views to choose from.

ShowSorting, filtering, and finding data

You can sort the records in a form by the data in one field.

Tools to sort, filter, find, and replace data

Callout 1 Sort records in ascending or descending order.

Callout 2 Click one of the filter buttons to limit the records you see in your form.

Callout 3 Search and replace values in records.

ShowAdding and deleting records

You can add and delete records in Form view.

Tools to add and delete records

Callout 1 This button displays a blank record for you to fill in.

Callout 2 This button deletes the current record.

ShowNavigating records

You can move between the records displayed in a form in Form view.

Form navigation buttons

Callout 1 First record

Callout 2 Previous record

Callout 3 Type a record number to move to.

Callout 4 Next record

Callout 5 Last record

Callout 6 Blank (new) record