About MDE files (MDB)

Be sure to keep a copy of your original Access database. If you need to modify the design of forms, reports, or modules in an MDE file, you must modify the original Access database, and then resave it as an MDE file. Saving an Access database containing tables as an MDE file creates complications reconciling different versions of the data if you need to modify the design of the forms, reports, or modules later. For this reason, saving an Access database as an MDE file is most appropriate for the front-end database of a front-end/back-end application.

In previous versions of Access, user-level security could be used with VBA modules. In Microsoft Access 2000 and later, all Visual Basic code for an Access database (.mdb) file or an Access project (.adp) file, including stand-alone modules and class modules (such as code behind forms and reports) must employ security technologies such as setting a password, or by saving the database as an MDE or ADE file, which removes the source code.

Some restrictions may prevent you from saving your Access database as an MDE file:

• You must have password access to the Visual Basic code.
• If your database is replicated, you must first remove replication.
• If your Access database references another Access database, or add-in, you must save all Access databases or add-ins in the chain of references as MDE files.

Additionally, if you define a database password or user-level security before saving an Access database as an MDE file, those features will still apply to an MDE file created from that database. If your Access database has a database password or user-level security defined and you want to remove these features, you must do so before saving it as an MDE file.

To save an Access database that employed user-level security as an MDE file, you must meet the following requirements before you can proceed:

• You must join the workgroup information file that defines the user accounts used to access the database, or that were in use when the database was created.
• Your user account must have Open/Run and Open Exclusive permissions for the database.
• Your user account must have Modify Design or Administer permissions for any tables in the database, or you must be the owner of any tables in the database.
• Your user account must have Read Design permissions for all objects in the database.

If you try to create an MDE file from a Microsoft Access database (.mdb) or an add-in (.mda) that references another Access database or add-in, Access displays an error message and doesn't let you complete the operation. To save a database that references another database as an MDE file, you must save all databases in the chain of references as MDE files, starting from the first database referenced. After saving the first database as an MDE file, you must then update the reference in the next database to point to the new MDE file before saving it as an MDE file, and so on.

For example, if Database1.mdb references Database2.mdb, which references Database3.mda, you would proceed as follows:

1. Save Database3.mda as Database3.mde.
2. Open Database 2.mdb and change its reference to point to the new Database3.mde.
3. Save Database2.mdb as Database2.mde.
4. Open Database1.mdb and change its reference to point to the new Database2.mde.
5. Save Database1.mdb as Database1.mde.

A replicated database (either a replica or Design Master) cannot be saved as an MDE file. To save a replicated database as an MDE file, you must first remove replication.

Once a database is saved as an MDE file, it can be replicated; however, replication is only recommended in situations where no further changes need to be made to the original database. There is no way to make changes to the design of forms, reports, or code in the Design Master MDE file, and design changes made in the original database can't be synchronized with pre-existing MDE replicas. For this reason, if you need to make a design change to a replica set of MDE files, you must make that change in the original database, resave it as an MDE file, and then create and distribute an entirely new replica set from the new MDE file.