Using accessibility features in Access

CTRL+N

To open a new database

CTRL+O

To open an existing database

ALT+F4

To quit Microsoft Access

CTRL+P

To print the current or selected object

P or CTRL+P

To open the Print dialog box

S

To open the Page Setup dialog box

C or ESC

To cancel Print Preview or Layout Preview

CTRL+S or SHIFT+F12 or ALT+SHIFT+F2

To save a database object

F12 or ALT+F2

To open the Save As dialog box

F4 or ALT+DOWN ARROW

To open a combo box

F9

To refresh the contents of a Lookup field list box or combo box

DOWN ARROW

To move down one line

PAGE DOWN

To move down one page

UP ARROW

To move up one line

PAGE UP

To move up one page

TAB

To exit the combo box or list box

CTRL+F

To open the Find tab in the Find and Replace dialog box (Datasheet view and Form view only)

CTRL+H

To open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)

SHIFT+F4

To find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only)

F2

To switch between Edit mode (with insertion point displayed) and Navigation mode

F4

To switch to the property sheet (Design view in forms and reports in databases and Access projects)

F5

To switch to Form view from form Design view

F6

To switch between the upper and lower portions of a window (Design view of tables, macros, and queries and the Advanced Filter/Sort window only)

F7

To switch to the Code Builder from form or report Design view (Design view window or property sheet)

SHIFT+F7

To switch from the Visual Basic Editor to form or report Design view

ALT+V+P

To open property sheet for a selected object

SHIFT+ENTER

To add a control to a section

CTRL+C

To copy the selected control to the Clipboard

CTRL+X

To cut the selected control and copy it to the Clipboard

CTRL+V

To paste the contents of the Clipboard in the upper-left corner of the selected section

CTRL+RIGHT ARROW

To move the selected control to the right

CTRL+LEFT ARROW

To move the selected control to the left

CTRL+UP ARROW

To move the selected control up

CTRL+DOWN ARROW

To move the selected control down

SHIFT+DOWN ARROW

To increase the height of the selected control

SHIFT+RIGHT ARROW

To increase the width of the selected control

SHIFT+UP ARROW

To reduce the height of the selected control

SHIFT+LEFT ARROW

To reduce the width of the selected control

F11

To bring the Database window to the front

CTRL+F6

To cycle between open windows

ENTER

To restore the selected minimized window when all windows are minimized

CTRL+F8

To turn on Resize mode for the active window when it’s not maximized; press the arrow keys to resize the window

ALT+SPACEBAR

To display the Control menu

SHIFT+F10

To display the shortcut menu

CTRL+W or CTRL+F4

To close the active window

ALT+F11

To switch between the Visual Basic Editor and the previous active window

ALT+SHIFT+F11

To switch to the Microsoft Script Editor from the previous active window

TAB

Move to the Help button in the wizard

ALT+N

To move to the next window in the wizard

ALT+B

To move to the previous window in the wizard

ALT+F

To close the wizard window

Note  You can not use CTRL+TAB to navigate from one wizard window to another. CTRL+TAB will move the cursor between dialog boxes and controls on the wizard window.

F2

To display the complete hyperlink address for a selected hyperlink

F7

To check spelling

SHIFT+F2

To open the Zoom box to conveniently enter expressions and other text in small input areas

ALT+ENTER

To display a property sheet in Design view

ALT+F4

To quit Microsoft Access, close a dialog box, or close a property sheet

CTRL+F2

To invoke a Builder

CTRL+F11

To toggle between a custom menu bar and a built-in menu bar

CTRL+RIGHT ARROW or CRTL+COMMA (,)

To toggle forward between views when in a table, query, form, report, page, view , PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view.

CTRL+LEFT ARROW or CRTL+PERIOD (.)

To toggle back between views when in a table, query, form, report, page, view, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view

F2

To rename a selected object

DOWN ARROW

To move down one line

PAGE DOWN

To move down one window

END

To move to the last object

UP ARROW

To move up one line

PAGE UP

To move up one window

HOME

To move to the first object

CTRL+TAB

To cycle through the Objects bar top to bottom

SHIFT+CTRL+TAB

To cycle through the Objects bar bottom to top

ENTER or ALT+O

To open the selected table or query in Datasheet view, or form in Form view

ENTER

To open the selected report in Print Preview

ENTER

To open the selected data access page in Page view

ENTER

To run the selected macro

CTRL+ENTER or ALT+D

To open the selected table, query, form, report, data access page, macro, or module in Design view

ALT+N

To create a new table, query, form, report, data access page, macro, or module

F5

To refresh the Database window

CTRL+G

To display the Immediate window in the Visual Basic Editor

ALT+TAB

To switch to the next program

ALT+SHIFT+TAB

To switch to the previous program

CTRL+ESC

To show the Windows Start menu

CTRL+W

To close the active database window

CTRL+F6

To switch to the next database window

CTRL+SHIFT+F6

To switch to the previous database window

ENTER

To restore the selected minimized window when all windows are minimized

CTRL+TAB or CTRL+PAGE DOWN

To switch to the next tab in a dialog box

CTRL+SHIFT+TAB or CTRL+PAGE UP

To switch to the previous tab in a dialog box

TAB

To move to the next option or option group

SHIFT+TAB

To move to the previous option or option group

Arrow keys

To move between options in the selected drop-down list box, or to move between some options in a group of options

SPACEBAR

To perform the action assigned to the selected button; select or clear the check box

Letter key for the first letter in the option name you want (when a drop-down list box is selected)

To move to the option by the first letter in the option name in a drop-down list box

ALT+letter key

To select the option, or to select or clear the check box by the letter underlined in the option name

ALT+DOWN ARROW

To open the selected drop-down list box

ESC

To close the selected drop-down list box

ENTER

To perform the action assigned to the default button in the dialog box

ESC

To cancel the command and close the dialog box

ALT+F4

To close a dialog box

HOME

To move to the beginning of the entry

END

To move to the end of the entry

LEFT ARROW or RIGHT ARROW

To move one character to the left or right

CTRL+LEFT ARROW or CTRL+RIGHT ARROW

To move one word to the left or right

SHIFT+HOME

To select from the insertion point to the beginning of the entry

SHIFT+END

To select from the insertion point to the end of the entry

SHIFT+LEFT ARROW

To select one character to the left

SHIFT+RIGHT ARROW

To select one character to the right

CTRL+SHIFT+LEFT ARROW

To select one word to the left

CTRL+SHIFT+RIGHT ARROW

To select one word to the right

SHIFT+RIGHT ARROW

To extend one character to the right

CTRL+SHIFT+RIGHT ARROW

To extend one word to the right

SHIFT+LEFT ARROW

To extend one character to the left

CTRL+SHIFT+LEFT ARROW

To extend one word to the left

Note  To cancel a selection, use the opposite arrow key.

TAB

To select the next field

F2

To switch between Edit mode (with insertion point displayed) and Navigation mode

SHIFT+SPACEBAR

To switch between selecting the current record and the first field of the current record, in Navigation mode

SHIFT+UP ARROW

To extend selection to the previous record, if the current record is selected

SHIFT+DOWN ARROW

To extend selection to the next record, if the current record is selected

CTRL+A or CTRL+SHIFT+SPACEBAR

To select all records

F8

To turn on Extend mode (EXT appears in the lower-right corner of the window); pressing F8 repeatedly extends the selection to the word, the field, the record (in Datasheet view only), and all records

LEFT ARROW or RIGHT ARROW

To extend a selection to adjacent fields in the same row in Datasheet view

UP ARROW or DOWN ARROW

To extend a selection to adjacent rows in Datasheet view

SHIFT+F8

To undo the previous extension

ESC

To cancel Extend mode

CTRL+SPACEBAR

To select the current column or cancel the column selection, in Navigation mode only

SHIFT+RIGHT ARROW

To select the column to the right, if the current column is selected

SHIFT+LEFT ARROW

To select the column to the left, if the current column is selected

CTRL+SHIFT+F8

To turn on Move mode; then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left

RIGHT ARROW

To move it one character to the right

CTRL+RIGHT ARROW

To move it one word to the right

LEFT ARROW

To move it one character to the left

CTRL+LEFT ARROW

To move it one word to the left

END

To move it to the end of the field, in single-line fields

CTRL+END

To move it to the end of the field, in multiple-line fields

HOME

To move it to the beginning of the field, in single-line fields

CTRL+HOME

To move it to the beginning of the field, in multiple-line fields

CTRL+C

To copy the selection to the Clipboard

CTRL+X

To cut the selection and copy it to the Clipboard

CTRL+V

To paste the contents of the Clipboard at the insertion point

BACKSPACE

To delete the selection or the character to the left of the insertion point

DELETE

To delete the selection or the character to the right of the insertion point

CTRL+DELETE

To delete all characters to the right of the insertion point

CTRL+Z or ALT+BACKSPACE

To undo typing

ESC

To undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record

CTRL+SEMICOLON (;)

To insert the current date

CTRL+SHIFT+COLON (:)

To insert the current time

CTRL+ALT+SPACEBAR

To insert the default value for a field

CTRL+APOSTROPHE (')

To insert the value from the same field in the previous record

CTRL+PLUS SIGN (+)

To add a new record

CTRL+MINUS SIGN (-)

To delete the current record

SHIFT+ENTER

To save changes to the current record

SPACEBAR

To switch between the values in a check box or option button

CTRL+ENTER

To insert a new line

F9

To recalculate the fields in the window

SHIFT+F9

To requery the underlying tables; in a subform, this requeries the underlying table for the subform only

F9

Refresh the contents of a Lookup field list box or combo box

F5

To move to the record number box; then type the record number and press ENTER

TAB or RIGHT ARROW

To move to the next field

END

To move to the last field in the current record, in Navigation mode

SHIFT+TAB, or LEFT ARROW

To move to the previous field

HOME

To move to the first field in the current record, in Navigation mode

DOWN ARROW

To move to the current field in the next record

CTRL+DOWN ARROW

To move to the current field in the last record, in Navigation mode

CTRL+END

To move to the last field in the last record, in Navigation mode

UP ARROW

To move to the current field in the previous record

CTRL+UP ARROW

To move to the current field in the first record, in Navigation mode

CTRL+HOME

To move to the first field in the first record, in Navigation mode

PAGE DOWN

To go down one screen

PAGE UP

To go up one screen

CTRL+PAGE DOWN

To go right one screen

CTRL+PAGE UP

To go left one screen

F5

From the subdatasheet to move to the record number box; then type the record number and press ENTER

CTRL+SHIFT+DOWN ARROW

From the datasheet to expand the record’s subdatasheet

CTRL+SHIFT+UP ARROW

To collapse the subdatasheet

TAB

To enter the subdatasheet from the last field of the previous record in the datasheet

SHIFT+TAB

To enter the subdatasheet from the first field of the following record in the datasheet

CTRL+TAB

To exit the subdatasheet and move to the first field of the next record in the datasheet

CTRL+SHIFT+TAB

To exit the subdatasheet and move to the last field of the previous record in the datasheet

TAB

From the last field in the subdatasheet to enter the next field in the datasheet

DOWN ARROW

From the datasheet to bypass the subdatasheet and move to the next record in the datasheet

UP ARROW

From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet

Note  You can navigate between fields and records in a subdatasheet with the same shortcut keys used in Datasheet view.

F5

To move to the record number box; then type the record number and press ENTER

TAB

To move to the next field

SHIFT+TAB

To move to the previous field

END

To move to the last field in the current record, in Navigation mode

CTRL+END

To move to the last field in the last record, in Navigation mode

HOME

To move to the first field in the current record, in Navigation mode

CTRL+HOME

To move to the first field in the first record, in Navigation mode

CTRL+PAGE DOWN

To move to the current field in the next record

CTRL+PAGE UP

To move to the current field in the previous record

PAGE DOWN

To go down one page; at the end of the record, moves to the equivalent page on the next record

PAGE UP

To go up one page; at the end of the record, moves to the equivalent page on the previous record

P or CTRL+P

To open the Print dialog box

S

To open the Page Setup dialog box

Z

To zoom in or out on a part of the page

C or ESC

To cancel Print Preview or Layout Preview

F5

To move to the page number box; then type the page number and press ENTER

PAGE DOWN or DOWN ARROW

To view the next page (when Fit To Window is selected)

PAGE UP or UP ARROW

To view the previous page (when Fit To Window is selected)

DOWN ARROW

To scroll down in small increments

PAGE DOWN

To scroll down one full screen

CTRL+DOWN ARROW

To move to the bottom of the page

UP ARROW

To scroll up in small increments

PAGE UP

To scroll up one full screen

CTRL+UP ARROW

To move to the top of the page

RIGHT ARROW

To scroll to the right in small increments

END or CTRL+RIGHT ARROW

To move to the right edge of the page

CTRL+END

To move to the lower-right corner of the page

LEFT ARROW

To scroll to the left in small increments

HOME or CTRL+LEFT ARROW

To move to the left edge of the page

CTRL+HOME

To move to the upper-left corner of the page

F6, SHIFT+F6

Move among the Query Designer panes

TAB, or SHIFT+TAB

Move among tables, views, and functions, (and to join lines, if available)

Arrow keys

Move between columns in a table, view, or function

SPACEBAR or PLUS key

Choose the selected data column for output

SPACEBAR or MINUS key

Remove the selected data column from the query output

DELETE

Remove the selected table, view, or function, or join line from the query

Note  If multiple items are selected, pressing SPACEBAR affects all selected items. Select multiple items by holding down the SHIFT key while clicking them. Toggle the selected state of a single item by holding down CTRL while clicking it.

Arrow keys or TAB or SHIFT+TAB

Move among cells

CTRL+DOWN ARROW

Move to the last row in the current column

CTRL+UP ARROW

Move to the first row in the current column

CTRL+HOME

Move to the top left cell in the visible portion of grid

CTRL+END

Move to the bottom right cell

UP ARROW or DOWN ARROW

Move in a drop-down list

CTRL+SPACEBAR

Select an entire grid column

F2

Toggle between edit mode and cell selection mode

CTRL+C

Copy selected text in cell to the Clipboard (in edit mode)

CTRL+X

Cut selected text in cell and place it on the Clipboard (in edit mode)

CTRL+V

Paste text from the Clipboard (in edit mode)

INS

Toggle between insert and overstrike mode while editing in a cell

SPACEBAR

Toggle the check box in the Output column

Note  If multiple items are selected, pressing this key affects all selected items.

DELETE

Clear the selected contents of a cell

DELETE

Remove row containing selected data column from the query

Note  If multiple items are selected, pressing this key affects all selected items.

DELETE

Clear all values for a selected grid column

INS ( after you select grid row)

Insert row between existing rows

INS ( after you select any Or ... column)

Add an Or … column

You can use the standard Windows editing keys when working in the SQL pane, such as CTRL+Arrow keys to move between words, and the Cut, Copy, and Paste commands on the Edit menu.

Note   You can only insert text; there is no overstrike mode.

Keys for selecting elements in PivotTable view

Keys for carrying out commands

Keys for displaying, hiding, filtering, or sorting data

Keys for adding fields and totals and changing the layout of a PivotTable view

Keys for formatting elements in PivotTable view

Keys for selecting items in a chart

Keys for working with properties and options

Keys for working with fields

Keys for working with the field list