Indentation determines the distance of the paragraph from either the left or right margins. Within margins, you can increase or decrease the indentation of a paragraph or group of paragraphs. You can also create a negative indent (also known as an outdent), which pulls the paragraph out toward the left margin. You can also create a hanging indent, in which the first line of the paragraph is not indented, but subsequent lines are.
Page margins
Paragraph indents
Horizontal alignment determines the appearance and orientation of the edges of the paragraph: left-aligned, right-aligned, centered, or justified. For example, in a left-aligned paragraph (the most common alignment), the left edge of the paragraph is flush with the left margin.
Vertical alignment determines the position of the paragraph relative to the top and bottom margins. This is useful, for example, when you’re creating a title page, because you can position text precisely at the top, bottom, or center of the page, or you can vertically justify the paragraphs so that they’re spaced evenly down the page.
Examples of paragraph indentation
- Text with a first-line indent
- Text with a hanging indent
- Text with a negative indent
Spacing between lines or paragraphs
Line spacing determines the amount of vertical space between lines of text in a paragraph. By default, lines are single-spaced, meaning that the spacing accommodates the largest font in that line, plus a small amount of extra space.
Paragraph spacing determines the amount of space above or below a paragraph.
If a line contains a large text character, graphic, or formula, Microsoft Word increases the spacing for that line. To space all lines evenly, use exact spacing, and specify an amount of space that is large enough to fit the largest character or graphic in the line. If items appear cut off, increase the amount of spacing.
- Single
- Accommodates the largest font in that line, plus a small amount of extra space. The amount of extra space varies depending on the font used.
- 1.5 lines
- One-and-one-half times that of single line spacing.
- Double
- Twice that of single line spacing.
- At least
- Minimum line spacing that is needed to fit the largest font or graphic on the line.
- Exactly
- Fixed line spacing that Microsoft Word does not adjust.
- Multiple
- Line spacing that is increased or decreased by a percentage that you specify. For example, setting line spacing to 1.2 will increase the space by 20 percent.