Save a document

Microsoft Office Word 2003

Button image on the Standard toolbar. To save a document in a different location or format, use the procedures below.

ShowSave a copy of a file

  1. On the File menu, click Save As.
  2. In the File name box, enter a new name for the file.
  3. Click Save.

ShowTip

To save the copy in a different folder, click a different location in the Save in list or a different folder in the folder list, or both. To save the copy in a new folder, click Create New Folder Button image.

ShowSave a file to another format

  1. On the File menu, click Save As.
  2. In the File name box, enter a new name for the file.
  3. Click the Save as type list, and then click the file format that you want the file saved in.
  4. Click Save.

ShowSave files automatically when I work

  1. On the Tools menu, click Options, and then click the Save tab.
  2. Select the Save AutoRecover info every check box.
  3. In the minutes box, enter the interval for how often you want to save files. The more frequently your files are saved, the more information is recovered if there is a power failure or similar problem while a file is open.

Note  AutoRecover is not a replacement for regularly saving your files. If you choose not to save the recovery file after opening it, the file is deleted and your unsaved changes are lost. If you save the recovery file, it replaces the original file (unless you specify a new file name).

ShowSpeed up saving a file

  1. On the Tools menu, click Options, and then click the Save tab.
  2. To save only the changes to a file, select the Allow fast saves check box, and then continue to save as you work on the file.
  3. To save a complete file, clear the Allow fast saves check box when you finish working on the file, and then save it one last time. A full save occurs when this check box is cleared.

ShowSave a Word document as a Web page or a frames page

  1. On the File menu, click Save as Web Page.
  2. If you want to save the document in a different folder, locate and open the folder.
  3. In the File name box, type a name for the document.
  4. Click Save.

ShowSave a document to an FTP site

To do this procedure, your company must have an intranet or you must have access to an Internet site that supports saving files, and you must have access rights to save files.

Before you can save a document to an FTP site, you must add an FTP site to the list of Internet sites.

  1. On the File menu, click Save As.
  2. In the Save in box, click FTP Locations.
  3. In the list of FTP sites, double-click the site you want, and then double-click the location at the site you want to save the document to.
  4. In the File name box, type the document name.
  5. Click Save.

ShowSave a document as an XML file

  1. On the File menu, click Save As.
  2. In the Save as type box, click XML Document.
  3. In the File name box, type the document name.
  4. Click Save.

Note  To save all open documents at the same time, hold down SHIFT and click Save All on the File menu. Microsoft Word saves all open documents and templates at the same time. If any open documents have never been saved, the Save As dialog box appears so that you can name them.