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Collapse an outline to view a document's organization

In outline view, you can easily see a document's organization and rearrange chunks of text by collapsing an outline to show only the headings and body text you want. Keep in mind that you can collapse only text that is formatted with built-in heading styles or outline levels.

1. On the View menu, click Outline.

2. Show the headings and body text you want.

   Collapse any of the following:

   All body text to see headings only

   Position the insertion point in the first heading. On the Outlining toolbar, click Collapse .

   To redisplay body text, position the insertion point in the first heading, and then click Expand .

   All body text except the first line in each paragraph

   On the Outlining toolbar, click Show First Line Only . An ellipsis (...) after the first line indicates that additional lines of text are collapsed.

   To redisplay text, click the button again.

   Text below a specific heading level

   On the Outlining toolbar, click the lowest heading you want to display in the Show Level box. For example, click Show Level 3 in the Show Level box to display heading levels 1 through 3.

   To redisplay all levels, click Show All Levels in the Show Level box.

   All subheadings and body text under a heading

   Double-click the outline symbol next to the heading.

   To redisplay all subheadings and body text under a heading, double-click the outline symbol again.

   Text under a heading, one level at a time

   Position the insertion point in the heading. On the Outlining toolbar, click Collapse .

   To redisplay text, click Expand .

Note  If you select a heading that includes collapsed subordinate text, the collapsed text is also selected (even though it's not visible). Any changes you make to the heading— such as moving, copying, or deleting it— also affect the collapsed text.