Add text to a drawing object or picture

Microsoft Office Word 2003

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  • You can add a numbered caption, such as "Figure 1," to an item and have Microsoft Word automatically add similar captions.

  • You can label a graphic or part of a graphic by inserting a text box.

    If you want the label to include a leader, use an AutoShape callout.

  • You can create decorative callouts and labels by inserting text in any AutoShape— with the exception of lines and freeforms.

    • Do one of the following:

    ShowAdd a caption

    Do one of the following:

    ShowAdd captions automatically as you insert tables, figures, equations, or other items

    1. On the Insert menu, point to Reference, and then click Caption.
    2. Click AutoCaption.
    3. In the Add caption when inserting list, select the items for which you want Microsoft Word to insert captions.
    4. Select any other options you want.

    5. Click OK.

    6. In your document, insert the item you want to add a caption to.

      Word automatically adds the appropriate caption.

    7. If you want to add an optional description, click after the caption and type the text you want.

    ShowAdd captions manually to an existing table, figure, equation, or other item

    1. Select the item you want to add a caption to.
    2. On the Insert menu, point to Reference, and then click Caption.
    3. In the Label list, select the item for which you want Microsoft Word to insert a caption.
    4. Select any other options you want.

    Note  Microsoft Word inserts captions as fields. If your caption looks similar to {SEQ Table \* ARABIC}, Word is displaying field codes instead of field results. To see the field results, press ALT+F9, or right-click the field code, and then click Toggle Field Codes on the shortcut menu.

    ShowUse a text box to add a callout or label

    1. On the Drawing toolbar, click Text Box Button image.
    2. Do one of the following:
      • To insert a text box with a predefined size, click the document.

      • To insert a text box with a different size, drag its sizing handles until the text box is the size you want. To maintain the text box's width-to-height ratio, hold down SHIFT while you drag the sizing handles.

    3. Position the text box by dragging it to the location you want.

    ShowTip

    You can use the options on the Drawing toolbar to enhance a text box— for example, to change the fill color— just as you can with any other drawing object.

    ShowCreate a callout or label that includes a leader

    1. On the Drawing toolbar, click AutoShapes, point to Callouts, and then click the callout you want.
    2. Click where you want to insert the callout, and then start typing.
    3. Resize the callout by dragging one of its sizing handles, and position the callout by dragging it to where you want it.

    ShowInsert text in an AutoShape

    1. Select the AutoShape.
    2. Do one of the following:
      • To add text for the first time, right-click any shape— except a line or freeform— click Add Text on the shortcut menu, and then type the text.

      • To add text to existing text, right-click any shape— except a line or freeform— click Edit Text on the shortcut menu, and then type the text.

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