Print a document with tracked changes and comments showing

Microsoft Office Word 2003

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  • Switch to print layout view.
  • Display the tracked changes and comments as you want them to appear in the printed document.

    ShowHow?

    To quickly display tracked changes or comments, click Markup on the View menu.

    Note  Clicking Markup on the View menu will display or hide all markup in the document for selected reviewers. When you display all markup, all types of markup will be selected on the Show menu.

    ShowView by type or reviewer

    1. If the Reviewing toolbar is hidden, display it.

      ShowHow?

      • Right-click any toolbar, and then click Reviewing on the shortcut menu.
    2. On the Reviewing toolbar, click Show.
    3. Do any of the following:

      ShowShow a specific type of change

      • Select the type of change that you want to display.

      ShowShow changes and comments for specific reviewers

      • Point to Reviewers, and then clear all check boxes except for the ones next to the names of the reviewers whose changes and comments you want to show.

        To select or clear all check boxes for all reviewers in the list, click All Reviewers.

    ShowDisplay for an editor or other reviewer

    • On the Reviewing toolbar, in the Display for Review box, click Final Showing Markup.

    ShowDisplay for an author

    • On the Reviewing toolbar, in the Display for Review box, click Original Showing Markup.

    Note  If you want to see comments and tracked changes in balloons, you must be in print layout view or Web layout view.

  • On the File menu, click Print.
  • In the Print what list, click Document showing markup, and then click OK.

    • Note  By default, Microsoft Word chooses the zoom level and page orientation to best display the tracked changes in your printed document.

    ShowOverride the default layout of printed tracked changes

    1. On the Tools menu, click Options, and then click the Track Changes tab.
    2. Under Printing (with Balloons) in the Paper orientation list, click one of the following:
      • To let Word decide the orientation that will provide the best layout for your document, click Auto.
      • To print the document with the orientation specified in the Page Setup dialog box, click Preserve.
      • To allow the most room for balloons, click Force Landscape.
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