Troubleshoot a table of figures or table of authorities

When Microsoft Word builds a table of figures, it looks for captions only in the text layer. Word ignores any captions that appear in the drawing layer. For example, if you insert a caption for a floating object, the caption is automatically placed in a text box in the drawing layer.

If you haven’t already inserted a figure and its caption, insert the figure as an inline object, and then insert the caption as usual. If you’ve already inserted captions in text boxes, you can convert the text boxes into frames.

A table of figures is inserted in your document as a field. If you see something like {TOC} instead of the table of figures, the field is being displayed instead of field results. To view the results for the table of figures, select the entire table of figures field, including the braces, {}, and then press SHIFT+F9.

If you add, delete, move, or edit text in a document, you need to update the table of authorities or table of figures. To do this, click to the left of the table of authorities or table of figures that you want to update, and then press F9.

If you add, delete, move, or edit text in a document, you need to update the table of figures and you may also need to update the figures themselves. To do this, press CTRL+A to select the entire document, and then press F9.

If a single citation has five or more page references, Microsoft Word can replace the page numbers with "passim." To display the page numbers instead, clear the Use passim check box on the Table of Authorities tab of the Index and Tables dialog box.