Format merged data

From Microsoft Office Word 2003

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In the main document, select the field that contains the information you want to format, including the surrounding merge field characters («« »»).

On the Format menu, click a command, such as Font or Paragraph, and then select the options you want.

Note If you're creating envelopes, you can also choose the delivery address font while you're setting options on the Envelope Options tab during the mail merge.

Change capitalization

In the main document, press ALT+F9 to display field codes.
Immediately following the name of the field (ADDRESSBLOCK, GREETINGLINE, or MERGEFIELD), type a space, and then type one of the following formatting switches:
\* Caps
Capitalizes the first letter of each word.
\* FirstCap
Capitalizes the first letter of the first word.
\* Upper
Capitalizes all letters.
\* Lower
Formats all letters as lowercase.
Press ALT+F9 again to hide field codes.

Change other formatting by using field codes

To control other aspects of formatting, press ALT+F9 to display field codes in the main document, and then add switches to the merge fields.

For example:

To display the number "34987.89" as "$34,987.89," add a numeric picture switch (\# $#,###.00).
To display the number "0945" as "9:45 PM," add the date/time picture switch (\@ "h:mm am/pm").
To ensure that the merged information has the same font and point size you apply to the merge field, add the \* MERGEFORMAT switch.