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Add form fields to a form

You use the Forms toolbar to insert fields in a form that users can view and complete in Microsoft Word or else print and fill out. To display the Forms toolbar, point to Toolbars on the View menu, and then click Forms.

1. In the document, click where you want to insert the form field.

2. Do any of the following:

   Insert a fill-in field where users can enter text.

   • Click Text Form Field .

     You can specify a default entry so that users do not have to type an entry unless they want to change the response.

   Insert a check box next to an independent option that users select or clear.

   • Click Check Box Form Field .

     You can also use this button to insert a check box next to each item in a group of choices that are not mutually exclusive— that is, users can select more than one.

   Insert a drop-down list box that restricts available choices to those you specify.

   • Click Drop-Down Form Field .

     If needed, a user can scroll through the list to view additional choices.

   Note  Before you can make a form available to users, you must protect it by clicking Protect Form on the Forms toolbar. Protection allows users to fill in the form but prevents them from changing the form's layout and its standard elements. When you want to go back to writing or modifying the form, click Protect Form again to unprotect the form.