Preserve original appearance for viewing or printing

1. On the Tools menu, click Options, and then click the Compatibility tab.
2. In the Options box, clear the Use printer metrics to lay out document check box.

Note  The Use printer metrics to lay out document option affects only the way the document is displayed while you work with it in Word; it doesn't permanently change the document. If you want to display the document as it will look when printed, you can select this option again.

1. Open the document you want to substitute fonts in.
2. On the Tools menu, click Options, and then click the Compatibility tab.
3. Click Font Substitution.
4. In the Missing document font box, click the font you want to replace.
5. In the Substituted font box, click the font you want to use instead of the missing font.

   Word does not replace the name of the missing font; it only changes how the font is displayed on the screen and printed by substituting a font that is available on your system. If the substituted font is listed as "Default," read the message near the bottom of the dialog box to see which font will be substituted.

6. Repeat steps 4 and 5 for each font you want to change.

1. On the Tools menu, click Options, and then click the Save tab.
2. Select the Embed TrueType fonts check box.
3. Save the document.

Note  Embedded TrueType fonts can increase the size of your document. You may be able to reduce the file size of your document by selecting the Embed characters in use only check box. This option embeds only the font styles used in your document. Also, if you used 32 or fewer characters of a font— for example, a few symbols or a headline— Word embeds only those characters. Note that this option is most useful for documents that other users plan to view or print only, because the unembedded font characters and styles aren't available for editing.