Position the insertion point in the text you want to move, and then move any of the following:
A heading or body text up or down
On the Outlining toolbar, click Move Up
or Move Down
until the text is moved where you want it to go.
A heading or body text to Heading 1 level
On the Outlining toolbar, click Promote to Heading 1
.
On the Outlining toolbar, click Demote to Body Text
.
Body text to a heading, or a heading to a higher level
On the Outlining toolbar, click Promote
until the text is at the level you want.
On the Outlining toolbar, click Demote
until the text is at the level you want.
- If you find character formatting (such as large fonts or italic) distracting, you can display the outline as plain text. On the Outlining toolbar, click Show Formatting
. - You can also rearrange text by dragging the outline symbols (
, 
, and 
) for the headings and body text up or down, or to the left or right. When you drag the outline symbol of a collapsed heading, the subheadings and body text under it also move or change levels.
As you drag, Microsoft Word displays a vertical line at each heading level. Release the mouse button to assign the text to the new level. Word applies the corresponding heading style to the heading, or applies the Normal style to body text.