Insert a footnote or an endnote

1. In print layout view, click where you want to insert the note reference mark.
2. On the Insert menu, point to Reference, and then click Footnote.
3. Click Footnotes or Endnotes.

   By default, Word places footnotes at the end of each page and endnotes at the end of the document. You can change the placement of footnotes and endnotes by making a selection in the Footnotes or Endnotes box.

4. In the Number format box, click the format you want.
5. Click Insert.

   Word inserts the note number and places the insertion point next to the note number.

6. Type the note text.
7. Scroll to your place in the document and continue typing.

   As you insert additional footnotes or endnotes in the document, Word automatically applies the correct number format.

A document must first be divided into sections in order to insert footnotes and endnotes with different number formats.

1. If you haven't already done so, insert a section break where you want to start a different footnote or endnote number format.

   How?

   1. Click where you want to insert a section break.
   2. On the Insert menu, click Break.
   3. Under Section break types, click the option that describes where you want the new section to begin.

2. In print layout view, click where you want to insert the note reference mark.

3. On the Insert menu, point to Reference, and then click Footnote.

4. Click Footnotes or Endnotes.

   By default, Word places footnotes at the end of each page and endnotes at the end of the document. You can change the placement of footnotes and endnotes by making a selection in the Footnotes or the Endnotes box.

5. In the Number format box, click the format you want to use for the current section.

6. In the Numbering box, click whether to restart numbering at each section or each page, or to number in a continuous sequence across page and section breaks.

7. In the Apply changes to box, select which part of the document you want to insert a footnote or endnote with the specified number format.

8. Click Insert.

   Word inserts the note number and places the insertion point next to the note number.

9. Type the note text.

10. Click where you want to insert footnotes or endnotes with a different number format and repeat steps 3 through 9.

    As you insert additional footnotes and endnotes in each section, Word automatically applies the correct number format for each section.

You can insert a footnote or endnote with a different format on the same page, without entering a section break, by using custom footnotes or endnotes. For example, you could use an asterisk (*) as a custom note reference mark. Custom note reference marks do not automatically renumber.

1. On the Insert menu, point to Reference, and then click Footnote.

2. Click Footnotes or Endnotes.

3. Select whether to create your own custom mark or use a symbol for a custom mark. Do one of the following:

   • In the Custom mark box, enter a mark.

   • Click Symbol to insert a built-in symbol.

4. Click Insert.

You can also use shortcut keys to insert footnotes and endnotes without using the Footnote command. Select the number format and other options by following the steps above, and then use the shortcut keys to insert subsequent footnotes and endnotes.

• Press CTRL+ALT+F to insert a footnote.

• Press CTRL+ALT+D to insert an endnote.

To change the number format, use the Footnote command again.

Note  You cannot use shortcut keys to insert custom footnotes or endnotes.