Accessibility features in Word

1. On the Tools menu, click Customize.

2. Click the Options tab.

3. Under Other, select or clear the Show ScreenTips on toolbars and Show shortcut keys in ScreenTips check boxes.

Note  Changing either setting affects all of your Microsoft Office programs.

You can assign a shortcut key to a command, macro, font, AutoText entry, style, or commonly used symbol.

1. On the Tools menu, click Customize.
2. Click Keyboard.
3. In the Save changes in box, click the current document name or template in which you want to save the shortcut key changes.
4. In the Categories box, click the category that contains the command or other item.
5. In the Commands box, click the name of the command or other item.

   Any shortcut keys that are currently assigned appear in the Current keys box.

6. Do one of the following:

   Assign a shortcut key

   Begin shortcut key combinations with CTRL, ALT, or a function key.

   1. Click the Press new shortcut key box and press the shortcut key combination you want to assign. For example, press ALT plus the desired key.
   2. Look at Currently assigned to to see if the shortcut key combination is already assigned to a command or other item. If so, select another combination.

      Reassigning a key combination means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the shortcut key assignments to their original settings.

   3. Click Assign.

   Remove a shortcut key

   1. In the Current keys box, click the shortcut key you want to delete.
   2. Click Remove.

Note  If you use a programmable keyboard, the key combination CTRL+ALT+F8 may be reserved for initiating keyboard programming.

1. On the Tools menu, point to Macro, and then click Macros.
2. In the Macros in box, click Word commands.
3. In the Macro name box, click ListCommands.
4. Click Run.
5. In the List Commands dialog box, click Current menu and keyboard settings.
6. Click OK.
7. On the File menu, click Print.

You can "zoom in" to get a close-up view of your document or "zoom out" to see more of the page at a reduced size.

1. Click the arrow next to the Zoom box .
2. Click the zoom setting you want.

Some mouse devices and other pointing devices, such as the Microsoft IntelliMouse, have built-in scrolling and zooming capabilities. For more information, see the instructions for your pointing device.

Reading layout view improves the resolution and display of text for reading on the screen.

1. On the Standard toolbar, click Read .
2. If you want to increase the size of the text, on the Reading Layout toolbar, click Increase Text Size .

Do one of the following:

Increase the size of toolbar buttons

Change the width of a drop-down list box on a toolbar

1. On the Tools menu, click Customize.
2. Click the Toolbars tab.
3. Click New.
4. In the Toolbar name box, type the name you want, and then click OK.
5. Click the Commands tab.
6. Do one of the following:

   Add a button to the toolbar

   1. Click a category in the Categories box.
   2. Drag the command you want from the Commands box to the displayed toolbar.

   Add a built-in menu to the toolbar

   1. In the Categories box, click Built-in Menus.
   2. Drag the menu you want from the Commands box to the displayed toolbar.
7. When you have added all the buttons and menus you want, click Close.

You can add a separator bar before the first and after the last item in a group to distinguish the group from other buttons and menus on a toolbar.

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Do one of the following:
      • Click the toolbar you want to display.
      • To view more toolbars, click Customize. In the Customize dialog box, click the Toolbars tab, and then select the check box for the toolbar you want to display. Click Close.
2. On the Tools menu, click Customize.
3. To add a separator bar, keep the Customize dialog box open, right-click the button you want on the toolbar, and then click Begin a Group. A separator bar is added to the left of the button on a horizontal toolbar, and above a button on a vertical docked toolbar.

Note  To remove a separator bar between two buttons, drag one button closer to the other.

Do one or both of the following:

Add a button, menu, or command to a toolbar

Add a command to a menu

1. Select the text you want to change.
2. Do one of the following:

   • To apply the color most recently used for text, click Font Color on the Formatting toolbar.

   • To apply a different color, click the arrow next to the Font Color button, and then select the color you want.

Do one or both of the following:

Turn on or off sound

Change sounds

You can use the template Support.dot to change the color of wavy underlines, such as those used to flag possible spelling and grammar problems.

When the AutoComplete feature is turned on, Microsoft Word will display a ScreenTip when you type the first few characters of an AutoText entry, at which point you can insert the entry or continue typing.

1. On the Insert menu, point to AutoText, and then click AutoText.
2. Select or clear the Show AutoComplete suggestions check box.

AutoText entries are divided into categories such as Closing or Salutation. When you add entries of your own, AutoText places them in the Normal category. Check that category for entries you've created unless you know they are stored under another category.

1. Click in the document where you want to insert the AutoText entry.
2. On the Insert menu, point to AutoText, point to the category that contains your entry, and then click the entry.

Tips

1. Switch to print layout view or Web layout view.
2. In the document, move the pointer to a blank area where you want to insert text, graphics, or a table. Then, click to enable the Click and Type pointer.

   The pointer shape indicates how the item will be formatted. For example, if you point to the center of the page, the pointer shape indicates that the item will be centered.

3. Double-click, and then start typing text or insert an item as usual.

Notes

• If you don't see the Click and Type pointer shapes, the Click and Type feature may not be turned on. To turn it on, click Options on the Tools menu, click the Edit tab, select the Enable click and type check box, and then click OK.

• If you don't want to insert an item where you double-clicked, just double-click in another area. If you've already inserted an item, you can undo the insertion.

Quickly set AutoCorrect options and paste options by using the AutoCorrect Options button and the Paste Options button , which appear in your document as you work.