Print a document

• Click Print Preview on the Standard toolbar.

To exit print preview and return to the previous view of the document, click Close.

1. On the File menu, click Print.
2. Under Page range, specify the portion of the document you want to print.

   If you click Pages, you must also enter the page numbers or page ranges you want to include, or both.

Note  You can also select the portion of the document you want to print. Click Print on the File menu, and then click Selection.

1. On the File menu, click Print.
2. In the Print box, click either Odd pages or Even pages.

You can print specific pages, one or more sections, or a range of pages in more than one section.

1. On the File menu, click Print.

2. Under Page range, click Pages.

3. In the Pages box, type instructions to print one of the following:

   Noncontiguous pages

   Type the page numbers with commas between them. Type the range of pages with a hyphen between the starting and ending numbers in the range.

   For example, to print pages 2, 4, 5, 6, and 8, type 2,4-6,8

   A range of pages within a section

   Type p page number s section number.

   For example, to print pages 5 through 7 in section 3, type p5s3-p7s3

   An entire section

   Type s section number.

   For example, type s3

   Noncontiguous sections

   Type the section numbers with commas between them.

   For example, type s3,s5

   A range of pages across sections

   Type a range of page numbers and the sections that contain them with a hyphen between the starting and ending numbers in the range.

   For example, type p2s2-p3s5

When you print a document in draft quality, Microsoft Word does not print formatting or most graphics, which may make the document print faster. Some printers don't support this option.

1. On the Tools menu, click Options, and then click the Print tab.
2. Under Printing options, select the Draft output check box.

Microsoft Word can print a document in reverse order, beginning with the last page. Don't select this option if you're printing an envelope.

1. On the Tools menu, click Options, and then click the Print tab.
2. Under Printing options, select the Reverse print order check box.

To better see the layout of a multiple-page document, you can print multiple pages on one sheet of paper. To do this, Microsoft Word shrinks the pages to the appropriate sizes and groups them on the sheet.

1. On the File menu, click Print.
2. Under Zoom, click the option you want in the Pages per sheet box.

   For example, to print a four-page document on one sheet, click 4 pages.

Printing a document to a file instead of to your printer saves the document in a format that a different printer can use.

For example, if you want to have your document printed by a commercial printing service that uses higher-resolution printers, you can print the document to a file, and then take that file to the commercial printer.

Note  When you print to a file, you must first determine which printer— for example, a PostScript printer— will ultimately print the file.

1. On the File menu, click Print.
2. In the Name box, click the printer you'll use to print the file.
3. Select the Print to file check box, and then click OK.
4. In the File name box in the Print to file dialog box, type a file name.

When you print to a file, Microsoft Word preserves information such as line and page breaks and font spacing.

1. On the File menu, click Print.
2. In the Number of copies box, enter the number of copies you want to print.

Note  To print a complete copy of the document before the first page of the next copy is printed, select the Collate check box. If you prefer to print all copies of the first page and then print all copies of subsequent pages, clear the check box.

1. Click Open on the Standard toolbar.
2. Open the folder that contains the documents you want to print.
3. Select the documents you want to print.
4. Click Tools, and then click Print.