Share contact data between Excel and Outlook

1. Select the data you want to export and create a named range of cells.

   How?

   1. Select the range of cells that you want to name.
   2. Click the Name box at the left end of the formula bar .

      

      Name box

   3. Type the name for the cells.
   4. Press ENTER.

   Note  You cannot name a cell while you are changing the contents of the cell.

2. Close the workbook that contains the range you want to export.
3. Start Outlook.
4. On the File menu, click Import and Export.
5. In the Import a File Wizard, click Import from another program or file, and then click Next.
6. In the Select file type to import from box, click Microsoft Excel, and then click Next.
7. Click Browse, select the file you want to import, click OK, and then click Next.
8. Select the Contacts folder and click Next.
9. If necessary, map fields from the file you are importing to Outlook fields.

   How?

   1. Click Map Custom Fields.
   2. In the From box, drag the field you want to convert onto the Microsoft Outlook field listed in the To box.
      • If you want to see additional records in the From box, click Previous or Next.
      • If you want to remove all mapping, click Clear Map.
      • If you want to reset the original mapping, click Default Map.
   3. To display additional fields in the To box, click the plus sign (+) next to the field. For example, to display the Business Street and Business City fields, click the + next to Business Address.
   4. If no field exists in the To box that would accommodate a field you are importing, you can create a new custom field. Click Add a Custom Field, and specify the field name in the New Field dialog box. You can create as many custom fields as you need.
   5. Click OK.
10. Click Finish.

1. Start Outlook.
2. On the File menu, click Import and Export.
3. Click Export to a file, and then click Next.
4. In the Create a file of type box, click Microsoft Excel, and then click Next.
5. In the Select folder to export from box, click Contacts, and then click Next.
6. Type a name for the file, click Next, and then click Finish.
7. In Excel, open the file you created in the previous step.

If you want to create a Microsoft Word mail merge from your Outlook contacts, you can do so without importing the contacts into Excel. Microsoft Word 2002 or later can access your contacts directly from Outlook. For more information, see Word Help.