About using PowerPoint with Lotus Notes

Microsoft PowerPoint presentations can be used with Lotus Notes in two ways: you can insert a PowerPoint presentation in a Notes document or form as an embedded object, and you can exchange information between properties in an embedded PowerPoint presentation and fields in a Notes document or form.

PowerPoint presentations are embedded in Notes documents or forms in an editable rich text field. You can embed the presentation in a single Notes document, or you can embed different presentations in several Notes documents. You can also insert a PowerPoint presentation in a Notes document or form as an embedded object when you want to create multiple Notes documents or forms that contain the same embedded presentation. In this way, the presentation will already exist in each new document or form you create from the existing document or form.

After you have embedded a presentation in a Lotus Notes document or form, you can exchange information through properties in PowerPoint and fields in Notes. There are two types of fields in Notes: one-way fields and two-way fields. One-way fields provide for information exchange in one direction only— from your embedded presentation to the Notes document. If you want to exchange properties from PowerPoint to fields in the Notes document, the document must already contain the fields you want to use. Two-way fields provide for information exchange in both directions— from your embedded presentation to the Notes document, and from the Notes document to the embedded presentation. Two-way fields are automatically updated in the embedded presentation when you open or print it; in the Notes document, they're updated when you close the presentation and return to the document. Custom properties in PowerPoint are also two-way fields when you set them up to exchange with fields in a Notes form.