Keyboard shortcuts

F6

Move clockwise among panes of normal view

SHIFT+F6

Move counterclockwise among panes of normal view

CTRL+SHIFT+TAB

Switch between Slides and Outline tabs of the Outline and Slides pane in normal view

ALT+SHIFT+LEFT ARROW

Promote a paragraph

ALT+SHIFT+RIGHT ARROW

Demote a paragraph

ALT+SHIFT+UP ARROW

Move selected paragraphs up

ALT+SHIFT+DOWN ARROW

Move selected paragraphs down

ALT+SHIFT+1

Show heading level 1

ALT+SHIFT+PLUS SIGN

Expand text below a heading

ALT+SHIFT+MINUS SIGN

Collapse text below a heading

ALT+SHIFT+A

Show all or collapse all text or headings

Insert a shape

Insert a text box

Insert WordArt

Select a shape

Group or ungroup shapes, pictures, WordArt objects

Rotate a shape, picture, or WordArt

Show or hide a grid or guides

Change the position of a shape, picture, or WordArt on a slide

Change the size of a shape, picture, or WordArt

Copy the attributes of a shape

SHIFT+RIGHT ARROW

One character to the right

SHIFT+LEFT ARROW

One character to the left

CTRL+SHIFT+RIGHT ARROW

To the end of a word

CTRL+SHIFT+LEFT ARROW

To the beginning of a word

SHIFT+UP ARROW

One line up

SHIFT+DOWN ARROW

One line down

ESC

An object (with text selected inside the object)

TAB or SHIFT+TAB until the object you want is selected

An object (with an object selected)

ENTER

Text within an object (with an object selected)

CTRL+A (on the Slides tab)

All objects

CTRL+A (in slide sorter view)

All slides

CTRL+A (on the Outline tab)

All text

BACKSPACE

Delete one character to the left

CTRL+BACKSPACE

Delete one word to the left

DELETE

Delete one character to the right

CTRL+DELETE

Delete one word to the right

CTRL+X

Cut selected object

CTRL+C

Copy selected object

CTRL+V

Paste cut or copied object

CTRL+Z

Undo the last action

LEFT ARROW

One character to the left

RIGHT ARROW

One character to the right

UP ARROW

One line up

DOWN ARROW

One line down

CTRL+LEFT ARROW

One word to the left

CTRL+RIGHT ARROW

One word to the right

END

To the end of a line

HOME

To the beginning of a line

CTRL+UP ARROW

Up one paragraph

CTRL+DOWN ARROW

Down one paragraph

CTRL+END

To the end of a text box

CTRL+HOME

To the beginning of a text box

CTRL+ENTER

To the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

SHIFT+F4

To repeat the last Find action

TAB

Move to the next cell

SHIFT+TAB

Move to the preceding cell

DOWN ARROW

Move to the next row

UP ARROW

Move to the preceding row

CTRL+TAB

Insert a tab in a cell

ENTER

Start a new paragraph

TAB at the end of the last row

Add a new row at the bottom of the table

1. SHIFT+TAB to select the object you want.
2. SHIFT+F10 for the context menu.
3. Select Worksheet Object, and select Edit.

Change or resize the font

CTRL+SHIFT+F

Change the font

CTRL+SHIFT+P

Change the font size

CTRL+SHIFT+>

Increase the font size

CTRL+SHIFT+<

Decrease the font size

Apply character formats

CTRL+T

Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase

SHIFT+F3

Change the case of letters

CTRL+B

Apply bold formatting

CTRL+U

Apply an underline

CTRL+I

Apply italic formatting

CTRL+EQUAL SIGN

Apply subscript formatting (automatic spacing)

CTRL+SHIFT+PLUS SIGN

Apply superscript formatting (automatic spacing)

CTRL+SPACEBAR

Remove manual character formatting, such as subscript and superscript

Copy text formats

CTRL+SHIFT+C

Copy formats

CTRL+SHIFT+V

Paste formats

Align paragraphs

CTRL+E

Center a paragraph

CTRL+J

Justify a paragraph

CTRL+L

Left align a paragraph

CTRL+R

Right align a paragraph

You can use the following shortcut keys while running your slide show presentation in full-screen mode.

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)

Perform the next animation or advance to the next slide

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE

Perform the previous animation or return to the previous slide

number+ENTER

Go to slide number

B or PERIOD

Display a black screen, or return to the slide show from a black screen

W or COMMA

Display a white screen, or return to the slide show from a white screen

S or PLUS SIGN

Stop or restart an automatic slide show

ESC, CTRL+BREAK, or HYPHEN

End a slide show

E

Erase on-screen annotations

H

Go to the next hidden slide

T

Set new timings while rehearsing

O

Use original timings while rehearsing

M

Use mouse-click to advance while rehearsing

1+ENTER (or press both mouse buttons for 2 seconds)

Return to the first slide

CTRL+P

Redisplay hidden pointer and/or change the pointer to a pen

CTRL+A

Redisplay hidden pointer and/or change the pointer to an arrow

CTRL+H

Hide the pointer and navigation button immediately

CTRL+U

Hide the pointer and navigation button in 15 seconds

SHIFT+F10 (or right-click)

Display the shortcut menu

TAB

Go to the first or next hyperlink on a slide

SHIFT+TAB

Go to the last or previous hyperlink on a slide

ENTER while a hyperlink is selected

Perform the "mouse click" behavior of the selected hyperlink

SHIFT+ENTER while a hyperlink is selected

Perform the "mouse over" behavior of the selected hyperlink

Tip You can press F1 during a slide show to see a list of controls.

TAB

Go to the first or next hyperlink per slide

SHIFT+TAB

Go to the last or previous hyperlink per slide

ENTER while a hyperlink is selected

Perform the "mouse click" behavior of the selected hyperlink

SHIFT+ENTER while a hyperlink is selected

Perform the "mouse over" behavior of the selected hyperlink

The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later.

TAB

Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar

SHIFT+TAB

Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar

ENTER

Perform the "mouse click" behavior of the selected hyperlink

SPACEBAR

Go to the next slide

BACKSPACE

Go to the previous slide

Use the following keys (if you are sending the presentation as the body of the message) when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB as many times as necessary. (If text within a text box is selected, you must first press F2 to select the text box before pressing SHIFT+TAB.)

ALT+S

Send the current presentation as an e-mail message

CTRL+SHIFT+B

Open the Address Book

ALT+K

Check the names on the To, Cc, and Bcc lines against the Address Book

TAB

Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active

SHIFT+TAB

Select the previous field or button in the e-mail header

To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O.

In the Assistant balloon

ESC

Close an Assistant message or a tip

The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the acvtive application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help Pane

F1

Display the Help Pane.

F6

Switch between the Help Pane and the active application.

TAB

Select the next item in the Help Pane.

SHIFT+TAB

Select the previous item in the Help Pane.

ENTER

Perform the action for the selected item.

UP ARROW and DOWN ARROW

In a Table of Contents, select the next and previous item, respectively.

LEFT ARROW and RIGHT ARROW

In a Table of Contents, expand and collapse the selected item, respectively.

ALT+LEFT ARROW

Move back to the previous Task Pane.

ALT+RIGHT ARROW

Move forward to the next Task Pane.

CONTROL+SPACE

Open the menu of Pane options.

CONTROL+F1

Close and reopen the current Task Pane.

RIGHT ARROW

Expand a +/- list.

LEFT ARROW

Collapse a +/- list.

In the Help window

TAB

Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic

SHIFT+TAB

Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article

ENTER

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink

ALT+LEFT ARROW

Move back to the previous Help topic.

ALT+RIGHT ARROW

Move forward to the next Help topic.

CONTROL+P

Print the current Help topic.

UP ARROW AND DOWN ARROW

Scroll small amounts up and down, respectively, within the currently-displayed Help topic.

PAGE UP AND PAGE DOWN

Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.

ALT+U

Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.

SHIFT+F10

Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).

ALT+TAB

Switch to the next window

ALT+SHIFT+TAB

Switch to the previous window

CTRL+W or CTRL+F4

Close the active window

CTRL+F5

Restore the size of the active window after you've maximized it

F6

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note    If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

SHIFT+F6

Move to a pane from another pane in the program window (counterclockwise direction)

CTRL+F6

When more than one window is open, switch to the next window

CTRL+SHIFT+F6

Switch to the previous window

CTRL+F7

When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.

CTRL+F8

When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.

CTRL+F9

Minimize a window to an icon (works only for some Microsoft Office programs)

CTRL+F10

Maximize or restore a selected window

PRINT SCREEN

Copy a picture of the screen to the Clipboard

ALT+PRINT SCREEN

Copy a picture of the selected window to the Clipboard

ALT+SHIFT+F10

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

DOWN ARROW

Select the next item in a smart tag menu.

UP ARROW

Select the previous item in a smart tag menu.

ENTER

Perform the action for the selected item in a smart tag menu.

ESC

Close the smart tag menu or message.

Tip

F6

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

Note    If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

CTRL+TAB

When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

TAB or SHIFT+TAB

When a task pane is active, select the next or previous option in the task pane

CTRL+DOWN ARROW

Display the full set of commands on the task pane menu

DOWN ARROW or UP ARROW

Move among choices in a selected submenu; move among certain options in a group of options

SPACEBAR or ENTER

Open the selected menu, or perform the action assigned to the selected button

SHIFT+F10

Open a shortcut menu; open a drop-down menu for the selected gallery item

HOME or END

When a menu or submenu is visible, select the first or last command on the menu or submenu

PAGE UP or PAGE DOWN

Scroll up or down in the selected gallery list

CTRL+HOME or CTRL+END

Move to the top or bottom of the selected gallery list

1. Press ALT to select the menu bar.
2. Press CTRL+TAB repeatedly to select the toolbar or task pane you want.
3. Do one of the following:

   Resize a toolbar

   1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
   2. Select the Size command, and then press ENTER.
   3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.

   Move a toolbar

   1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
   2. Select the Move command, and then press ENTER.
   3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.

   Resize a task pane

   1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
   2. Use the DOWN ARROW key to select the Size command, and then press ENTER.
   3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.

   Move a task pane

   1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
   2. Use the DOWN ARROW key to select the Move command, and then press ENTER.
   3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
4. When you are finished moving or resizing, press ESC.

TAB

Move to the next option or option group

SHIFT+TAB

Move to the previous option or option group

CTRL+TAB

Switch to the next tab in a dialog box

CTRL+SHIFT+TAB

Switch to the previous tab in a dialog box

Arrow keys

Move between options in an open drop-down list, or between options in a group of options

SPACEBAR

Perform the action assigned to the selected button; check or clear the selected check box

First letter of an option in a drop-down list

Open the list if it is closed and move to that option in the list

ALT+ the letter underlined in an option

Select an option; select or clear a check box

ALT+DOWN ARROW

Open a selected drop-down list

ESC

Close a selected drop-down list; cancel a command and close a dialog box

ENTER

Perform the action assigned to a default button in a dialog box

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

HOME

Move to the beginning of the entry

END

Move to the end of the entry

LEFT ARROW or RIGHT ARROW

Move one character to the left or right

CTRL+LEFT ARROW

Move one word to the left

CTRL+RIGHT ARROW

Move one word to the right

SHIFT+LEFT ARROW

Select or unselect one character to the left

SHIFT+RIGHT ARROW

Select or unselect one character to the right

CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the left

CTRL+SHIFT+RIGHT ARROW

Select or unselect one word to the right

SHIFT+HOME

Select from the insertion point to the beginning of the entry

SHIFT+END

Select from the insertion point to the end of the entry

The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.

ALT+1

Go to the previous folder

ALT+2

Up One Level button: open the folder up one level above the open folder

ALT+3

Search the Web button: close the dialog box and open your Web search page

ALT+4

Delete button: delete the selected folder or file

ALT+5

Create New Folder button: create a new folder

ALT+6

Views button: switch among available folder views

ALT+7 or ALT+L

Tools button: show the Tools menu

SHIFT+F10

Display a shortcut menu for a selected item such as a folder or file

TAB

Move between options or areas in the dialog box

F4 or ALT+I

Open the Look in list

F5

Refresh the file list