When you package your presentation, linked files are included automatically, although you have the option to exclude them. You can also add other files to the presentation package.

Before you give others a copy of the presentation, it is a good idea to review personal and hidden information, and decide whether it is appropriate to include. You may want to remove comments, ink annotations, and markup before you package your presentation.

The PowerPoint Viewer is packaged with your presentation automatically, but you can exclude it if you know that the computer you will use to run the CD has PowerPoint installed, or if you are copying presentations to an archive CD.

If you use TrueType fonts, you can embed them in the presentation. Embedding fonts guarantees that they will be available when you run the presentation on a different computer. However, the CD cannot package TrueType fonts that have built-in copyright restrictions.

By default, the CD is set up to play all presentations automatically in the order you specify (sometimes referred to as an autorun CD), but you can change this default setting to automatically play only the first presentation, to automatically display a dialog box from which people can select the presentations they want to play, or to disable the automatic features and require people to manually start the CD.

You can protect content on the CD by adding open or modify passwords that will apply to all packaged presentations. For presentations that require more security, you can add Information Rights Management. Presentations protected by Information Rights Management can be viewed only in Office PowerPoint 2003 or later and cannot be viewed in the PowerPoint Viewer. It is possible to remove Information Rights Management from a presentation if you have the rights to do so.

Note  If you added a password to open a presentation before you packaged the presentation, the password requirement remains with the packaged presentation on the CD. You can remove the password before you package the presentation if you want unrestricted access to your packaged presentation. Because the Microsoft PowerPoint Viewer does not allow presentation editing, a password to modify a presentation is ignored when a presentation is packaged.

If you have CD burning hardware, the Package for CD feature can copy presentations to a blank recordable CD (CD-R), a blank rewritable CD (CD-RW), or a CD-RW with existing content. However, existing content on the CD-RW will be overwritten. You can also use the Package for CD feature to copy the presentation to a folder on your computer, a network location, or, if you do not include the viewer, a floppy disk instead of directly to CD.

Copying packaged presentations onto a CD requires Microsoft Windows XP or later. If you have an earlier operating system, you can use the Package for CD feature to copy packaged presentations only to a folder on your computer, a network location, or a floppy disk if you do not include the viewer. After you have packaged the files, you can use a CD burning program to copy the files to CD.