Remove personal information from a presentation
Before you give others a copy of the document, it is a good idea to review personal and hidden information, and decide whether it is appropriate to include. You may want to remove some information from the document and from the document file properties before you share the document with others.
Where is personal or hidden information stored?
File properties These properties include Author, Manager, Company, and Last Saved By.
Some PowerPoint features use the personal information in file properties. When you remove this information, these features may not work as desired. Removing personal information affects the following features:
- Send to Mail Recipient (for Review)
- Tracked changes
- Information Rights Management
- Comments (names are removed)
Other hidden information For example, hidden, revised text, comments, or field code can remain in a document even though you don't see it or expect it to be in the final version. If you entered personal information such as your name or e-mail address when you registered your software, some Microsoft Office documents store that information as part of the document.
Information contained in custom fields that you add to the document, such as an 'author' or 'owner' field, is not automatically removed. You must edit or remove the custom field to remove that information.
- On the Tools menu, click Options, and then click the Security tab.
- Under Privacy options, select the Remove personal information from this file on save check box.
- Click OK, and then save your presentation.