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Formula Builder

If you need to edit, add or delete calculated fields, you need to open the formula builder.

• Clear All button – clears all fields from the My Formula area
• Standard Items – these are standard items that have been created and any new items you create will appear here.
• Function Items – includes your addition, subtraction, multiply, divide and other functions.
• Scroll bar – scrolls between all the saved standard items.
• Add Value button – allows you to add a value in the formula you create. For example calculating GP%. You would need to include a value to build this formula ( GP/Sales)*100
• Save – will save the formula you create. You will then need to name this formula? The formula will be saved and will appear as a button in the calculated field’s area of your Report Designer Layout Interface.
• The IS Percentage check box will convert to a % if required.

• The IS Variance Check box will change signs of variances figures as per accounting practices. (see below for more detail)

• Cancel - will close the formula builder.

See example below: Actual Mar + Actual April + Actual May = Actual Quarter 1

How does the variance button work in the formula builder?

• The variance button caters for standard accounting calculations. The Variance calculation is based on the Account Type.

Variance Button Explained

• If you did $100 worth of Sales and your budget is $50 then the Variance is $50 and is a positive value.
• If your Cost of sales is $100 and your budget is $50 then the Variance is $50 and is calculated as positive, but should in fact be negative as you are $50 over budget.
• The IS Variance calculation button caters for this. The variance calculation is based on account type

When IS Variance is checked. The sign control is taken care of and delivers the correct result