Posting Journals — Printing

Sage ERP Accpac Inventory Control 6.0

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Printing Posting Journals

A posting journal is the printed record of the transactions that were processed together during day-end processing.

You can print six types of posting journals, one for each transaction type you can post in Inventory Control: adjustments, assemblies, receipts, shipments, internal usage, and stock transfers.

For more information on the contents of this report, see Posting Journals Features.–

Before printing

Remember to run Day End Processing if you want to print the most current posting journals.

When to print

You should print posting journals after each day-end processing, then file them with your other audit trail records. You must print copies of the journals to a printer or file before you can clear the data for them in the Clear History form.

To print posting journals

Double-click the Posting Journals icon in the Price/Sales Analysis Reports folder.
Make your selections in the following fields:

Select Journal. Select the type of posting journal to print: Adjustments, Assemblies, Receipts, Shipments, Internal Usage, or Stock Transfers.

From Day End Number and To Day End Number. Type the lowest and highest numbers in the range of day-end numbers you want to include in the journal. A unique day-end number is assigned each time you run Day End Processing.

These fields display the lowest and highest day-end numbers in your Inventory Control system for the type of journal you select.

Sort By. Specify the order in which to list transactions on the posting journal.

Day End Number. Lists transactions in order by the day-end and entry numbers they were assigned when you processed them.
Transaction Date. Lists transactions in order by the dates you entered with them.
Adjustment/Assembly/Receipt/Shipment/Internal Usage/Transfer Number. Lists transactions in order by the document numbers that you entered with the transactions.

Reprint Previously Printed Journals. Select this option if you want to print additional copies of journals you printed before and have not yet cleared.

Include Optional Fields. Select this option to include optional fields added to transactions and transaction details.

Include Serial/Lot Numbers. Choose whether to show serial and/or lot numbers of applicable items in the posting journal.

To begin printing, click the Print button.

If you are printing to a printer, Inventory Control displays the Print Destination dialog box to let you confirm your printer selection and change the number of copies to print. Click OK if the settings are correct; otherwise, click Cancel or Setup.

If you are printing to a file, Inventory Control displays the name of the file, so you can change it or cancel printing.

If you are printing to the screen (preview), Inventory Control displays the report. You can then export it to a file or send it to the printer.