Receive Goods from Vendors
Before
you start
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Determine the receipt numbers to use for new receipts or have the program allocate numbers for you automatically.
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Decide whether to post each new receipt as you enter it, or save the receipts to post them later in a batch using the Post Transactions form.
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Find out the numbers of the receipts to which you wish to post returns and adjustments. Note that you can post returns and adjustments only to incomplete receipts. Once a receipt is complete, you can make changes to it only by using the Adjustments form.
Multicurrency ledgers
If you have a multicurrency system, you specify the receipt currency and the currency to use for any additional costs when you enter the receipt. The additional cost currency must be the same as either the receipt currency or your company's functional (home) currency.
To add receipts of inventory in the Inventory Control module:
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Open Inventory Control > I/C Transactions > Receipts.
Click here for help on receipts fields.
Note: If you ordered goods through the Purchase Orders module, you should receive shipments in P/O.
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Press the Tab key — with *** NEW *** displayed — to start a new receipt. The program will automatically assign a document number when you save or post the transaction.
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Click the New button if ***NEW*** doesn't appear.
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You can also enter a new transaction number yourself, and press Tab.
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Enter an optional description and reference for the receipt, then specify the transaction date and fiscal year and period to which you will post it.
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If a vendor number applies to the receipt, enter that number. If you use Sage Accpac Accounts Payable with Inventory Control, you can select vendor numbers from the Finder beside the Vendor Number field.
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Enter a purchase order number, if any.
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If you use multicurrency accounting, specify the currency in which you will enter item costs and specify the exchange rate.
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Indicate whether you want to print labels for the receipt.
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Click the Zoom button (
)
by the Optional Fields checkbox (if one appears) to add optional field
information to this receipt. -
If you use multicurrency accounting, specify the currency in which you will enter any additional costs.
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Enter the amount of any additional cost.
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For each item on the receipt, type or use the Finder to enter the item number and location.
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Enter the quantity received and unit of measure. If working with serialized and/or lotted items, you will be prompted to assign serial/lot numbers.
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Enter the unit cost or the extended cost if it is different from the cost displayed by the program.
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Indicate the number of labels you require, if any, and enter any comments or optional fields you want to appear on the Receipts Posting Journal regarding the detail line (optional).
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Press the Insert key on your keyboard to start a new line. Repeat steps 10 through 13 for each additional line you want to add for the receipt.
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When you are ready, click Save or Post.
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If you choose Save, Inventory Control saves the transaction so you can edit and post it later.
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If you choose Post, Inventory Control posts the receipt immediately.
If you use the option to allow you to delete transactions after posting, Inventory Control asks if you want to delete the transaction.
If you delete the posted transaction, you will not be able to drill down to the transaction details from General Ledger. Also, you will not be able to recall the receipt for returns or adjustments.
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Note the receipt number, and click OK at the confirmation message.
After
using
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Run Day End Processing to update Inventory Control's audit data, costing data (unless you cost items during posting), and item statistics after posting receipts, receipt returns, and receipt adjustments.
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Print the Receipts Posting Journal to check the receipts, receipt returns, and receipt adjustments you posted.