I/C Lot Numbers
The I/C Lot Numbers form appears when you select I/C Items and Price Lists > Lot Numbers. Use this form to view the status of a lot number and edit lot number details such as contract codes and optional fields. You can also place a specific lot on quarantine if required. Item level information can also be edited as you have the ability to open the I/C Items form using this form. You can also view the transaction history of lot numbers and drill-down to source documents for greater detail.
Note: You cannot create new lot numbers using this form. Use the Serial/Lot Reconciliation form to do so.
To use the I/C Lot Numbers Form:
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Open I/C Items and Price Lists > Lot Numbers.
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Enter a Lot Number or make a selection using the Finder. If you enter or select an Item Number before using the Lot Number field, only those lot numbers that were assigned to the item will appear in the Finder list.
Once a number is selected, read-only information appears in the Location, Status, Stock Date and Quantity fields. The Quantity Reserved for Order field will display a number if any items in the selected lot have been reserved for an upcoming order processed in the Order Entry application.
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If required, change the Expiry Date of the selected number.
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If required, edit or add the Contract Code.
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You can place the lot on Quarantine if required, or if the lot is already quarantined, change the date it is quarantined until.
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Select the Optional Fields tab to view any optional fields already associated with the number. You can add to or edit this information if required.
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If you wish to view or edit Item level information, click Items and the I/C Items form appears with the selected item's details.
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Click Transactions and the Lot Number Inquiry form appears with a list of transactions that pertain to the selected number. Select a transaction and click Details to drill down to the source document of the transaction.
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Click Save on the I/C Lot Numbers form to save any changes you made.
If you want to see which lot numbers have been reserved for upcoming orders, create a report for Reserved Stock using the Serial/Lot Stock Listing Report.
Note: While you are able to enter fractional quantities into lots, the database may round the amount up or down to the nearest whole number, which can result in discrepancies when reporting lot amounts and costs in the Lot Number Inquiry and I/C Lot Numbers forms.