Adjust Vendor Receipts
Before
you start
You can adjust the additional cost for a receipt, as well as the unit cost and total cost of each received item. You cannot adjust receipt quantities.
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Find out the numbers of the receipts that you need to adjust. Once a receipt is complete, you must use the Adjustments form to change inventory costs.
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Decide whether to post each return as you enter it, or save the returns to post them later in a batch using the Post Transactions form.
Note: If the receipt is marked as Complete, or is no longer available, you must use the Adjustments form to adjust inventory levels and costs.
To adjust vendor receipts:
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Open Inventory Control > I/C Transactions > Receipts.
Click here for help on receipt adjustment fields.
Note: If you received goods through the Purchase Orders module, you must edit the receipt using P/O.
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Use the Finder or the navigation keys to select the receipt that you are adjusting.
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Enter a description for the adjustment, and then specify the transaction date and fiscal year and period to which you will post it.
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You cannot change the vendor information or the exchange rate for a multicurrency transaction.
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Change the additional cost for the receipt, if necessary.
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Click the Zoom button (
) to edit optional fields for the receipt, if you use optional
fields. -
To adjust the receipt details:
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Select the receipt line that you are adjusting.
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Tab to the comments field and provide a reason for the adjustment.
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Tab to the Adjusted Cost or the Total Adjusted Cost to enter or change the value or the goods received. You cannot change the quantity on the receipt.
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Click the Zoom button in the Optional Fields column heading to enter optional field information.
You cannot add or remove lines from the receipt.
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When you are ready, click Save or Post.
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If you choose Save, Inventory Control saves the transaction so you can edit and post it later.
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If you choose Post, Inventory Control posts the adjusted receipt immediately.
If you use the option to allow you to delete transactions after posting, Inventory Control asks if you want to delete the transaction.
If you delete the posted transaction, you will not be able to drill down to the transaction details from General Ledger. Also, you will not be able to recall the returns or adjustments.
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Click OK at the confirmation message.
After
using
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If you used the Save button to save transactions (instead of immediately Posting transactions):
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Print the Transaction Listing report to list all transactions that you entered.
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Compare listings to original documents and edit transactions if necessary.
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Use the Post Transactions form to post transactions and update inventory quantities and costs (depending on the Setup Options that you choose).
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Run Day End Processing to update Inventory Control's audit data, costing data (unless you cost items during posting), and item statistics after posting receipts, returns, and adjustments.
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Print the Receipts Posting Journal to check the receipts, receipt returns, and receipt adjustments that you posted.