Day End Processing
Use this dialog box to:
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Update costing data for all transactions (unless you chose the option to update costing during posting).
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Produce general ledger journal entries from the transactions that were posted during the day (unless you do item costing during posting or create G/L transactions using the Create G/L Batch icon).
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Produce a posting journal for each type of transaction that was posted.
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Update Inventory Control statistics and transaction history.
Day End Processing also performs processing tasks for the Order Entry and Purchase Orders modules, if you have them:
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Processing transactions that were posted during the day in Order Entry and Purchase Orders.
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Activating and posting future sales orders and purchase orders that have reached their order date, and updating quantities on sales order and on purchase order.
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Removing quotes and purchase requisitions with expiration dates up to and including the session date for day-end processing.
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Updating sales commissions.
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Creating batches of Accounts Receivable summary invoices and credit notes from posted Order Entry transactions.
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Deleting completed transaction details if you do not keep transaction history.
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Updating statistics and history in Order Entry and Purchase Orders,
Processing time
The time it takes to complete day-end processing varies according to your computer and the number of transactions you entered since the last time you ran Day End Processing. We recommend that you run Day End Processing when you do not need to use your computer for other tasks. You might find it best to run it overnight.
Checking data integrity
Run Day End Processing before using the Data Integrity icon in Administrative Services to check your Inventory Control data.
Locked fiscal periods
Note that if a fiscal period is locked for General Ledger but not for Inventory Control, you can create batches for General Ledger during Day End Processing or using the Create G/L Batch icon (depending on Inventory Control's G/L Integration settings). When you try to post transactions to a locked period in General Ledger, however, the transactions will be placed in an error batch. You can avoid this situation if you create and post General Ledger batches for outstanding Inventory Control transactions before locking the period for General Ledger.
Before you start
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Post all the transactions that you want to be processed by Day End Processing.
Note: Any transactions you post while Day End Processing is running will not be processed if processing has already been completed for the transaction type.
To be sure of processing all the day's transactions, post them before starting Day End Processing. Inventory Control processes receipts first, followed in order by adjustments, transfers, assemblies, and shipments.
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Back up your Inventory Control data.
To run Day End Processing
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Double-click the Day End Processing icon in the Inventory Control form.
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Click Process.
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When the message appears to indicate that processing is complete, click the OK button or press Enter to close the message and the Day End Processing form.
After running Day End Processing
Before you post any new transactions after running Day End Processing, do the following:
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Print the posting journals.
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Print the G/L Transactions report if you create the general ledger batch manually (using Create G/L Batch). Note that you cannot print the G/L Transactions report in Inventory Control if you use the option to create the general ledger batch during day-end processing.
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Print any other reports, such as Item Valuation, Transaction Statistics, Sales Statistics, or Transaction History, that you want for updating your records.
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Modify Inventory Control account sets, categories, and other records that could affect costing, as needed.
See also