Internal Usage Form
Use this form to:
For example, an office supply store could take a desk from inventory for a new employee. Or it could take paper, pencils, and pens from inventory for office supplies.
-
Import internal usage transactions from other Sage ERP Accpac databases or from non-Sage ERP Accpac programs.
-
Export internal usage transactions.
-
Record items as fixed assets in Sage Fixed Assets.
-
Assign serial and/or lot numbers for internal usage of serialized/lotted items if you have the Serialized Inventory and Lot Tracking license installed
If you use Sage Fixed Assets system (FAS) to manage the fixed assets in your company, you can also mark goods that are taken out of inventory for internal use as fixed assets. Sage ERP Accpac will transfer the asset information to FAS. See Using I/C with Sage Fixed Assets (FAS).
To enter internal usage transactions:
-
Double-click the Internal Usage icon in the I/C Transactions folder.
-
Click the New button to start a new transaction.
-
Press the Tab key to accept the program-assigned number or enter an internal usage number up to 22 characters long.
-
Specify the date, fiscal year, and fiscal period to which you will post the transaction in the general ledger.
-
Enter an optional description and reference for the internal use transaction.
-
Enter or select the person in your company who ordered the goods. If you use the US or Canadian Payroll module, you can choose employees from the Finder.
-
Click the Zoom button (
)
to add optional fields for this transactions (appears only if you use
optional fields). -
Add the detail lines, specifying the item number, category, location, quantity, and unit of measure.
-
If required, assign serial and/or lot numbers for applicable items after entering a quantity.
-
Enter an optional comment.
-
Enter optional fields.
-
When you are ready, click the Save or Post button.
-
If the program prompts you to delete the transaction, choose No unless your company always deletes posted transactions. (You cannot view or drill down to transactions if you delete them.)
Click here for hints on using forms.
After using
-
Run Day End Processing to update Inventory Control's audit data, costing data (if you cost during Day End Processing), and item statistics after posting internal usage transactions.
-
Print the Transaction Listing Report or Posting Journal for internal transactions to check the transactions that you saved and posted.
Click the Field List button at the top of this topic for information about fields on the Internal Usage form.
Drill Down from General Ledger
You can display or drill down to internal usage transactions from General Ledger after posting unless you delete or clear them. However, you cannot edit the posted transactions.
See also