Record Internal Usage as a Fixed Asset for Sage FAS
Overview
You use the Internal Usage form in Sage ERP Accpac Inventory Control to withdraw items from inventory for use by your company (or organization) and identify them as fixed assets for Sage Fixed Assets (FAS).
Note: You must install Sage Fixed Assets and set up Sage Fixed Assets integration before you can use this feature.
Sage ERP Accpac provides full integration with FAS, allowing you to enter asset transactions in Inventory Control, Purchase Orders, Accounts Payable, and Intercompany Transactions.
Before
you start
-
Have all transaction information, such as the name of the person or department ordering the goods, the template used to create the asset in Sage Fixed Assets, the value of the asset for FAS, and whether each asset will be tracked separately.
-
Determine the internal usage numbers to use for new transactions or have the program allocate numbers for you automatically.
To record the internal use of inventory in Sage Fixed Assets:
-
Open Inventory Control > I/C Transactions > Internal Usage.
Click here for help on internal usage fields.
-
Create a new internal usage transaction, entering header information as usual. (See Use Goods Internally for detailed instructions on entering internal usage transactions.)
-
Click the detail-entry grid (if necessary, use the Insert key to start a new line), and then click the Detail button or press the F9 key to use the zoomed entry form.
-
Enter information for the item detail, including the item number for the asset you are withdrawing from inventory, location, quantity, and unit of measure, as usual.
-
Select the Fixed Assets option, and then click the Zoom button (
) to open the Fixed Assets form. -
Enter information for the asset record as follows:
-
If you want to use a different template than the one displayed on the Fixed Assets form, use the Finder for the Sage FAS Template field to select a different one. Otherwise, either accept the default template code that appears or clear the entry from this field. (You do not have to use a template to create the asset in Sage FAS.)
-
Use the Description field to enter the description that you want to use for the asset in Sage FAS.
-
If you are using more than one asset item and you want to create separate asset records for each one in Sage FAS, select the Separate Assets option.
The program allocates the Sage FAS value entered on the Fixed Assets form proportionately to each Sage FAS record it creates. For example, for a quantity of 10 and a value of $25,000, the program creates 10 asset records with a value of $2,500 each.
-
In the Sage FAS Quantity field, type the quantity of asset items you are removing for internal use. If working with serialized and/or lotted items, you will be prompted to assign serial/lot numbers to items after specifying a quantity.
-
In the Sage FAS UOM field, type the unit of measure for the quantity you entered.
-
In the Sage FAS Value field, type the value to book for the asset in Sage FAS.
-
Click Close to return to the detail entry form.
-
Click Add.
-
When you have finished adding details for the transaction, click Close to return to the main Internal Usage form.
-
Click Add, and then click Close.
After
using
-
If you used the Save button to save transactions (instead of immediately Posting transactions):
-
Print the Transaction Listing report to list all transactions that you entered.
-
Compare listings to original documents and edit transactions if necessary.
-
Use the Post Transactions form to post transactions and update inventory quantities and costs (depending on the Setup Options that you choose).
-
Run Day End Processing to update Inventory Control's audit data, costing data (if you cost during Day End Processing), and item statistics after posting internal usage transactions.
-
Run Create Assets in the Sage FAS Integration module to update Sage FAS with the asset information.
-
Print the Transaction Listing Report or Posting Journal for internal transactions to check the transactions that you saved and posted.