Steps for Setting Up Inventory Control

This topic lists all the steps for setting up a new Inventory Control ledger.

Install and set up the Sage ERP Accpac System Manager and General Ledger (if you use it) first

Before you can set up Inventory Control, you must install the Sage ERP Accpac System Manager (with Tax Services, if needed) and Sage ERP Accpac General Ledger (if you have it), and then install Inventory Control.

You must also create a company database and choose company-wide options in Common Services, and activate the Tax Services (if needed).

If needed, add tax information and currencies used in your inventory control system. If you have General Ledger, set it up before setting up Inventory Control.

Step 1:  Activate Inventory Control, select options, and add background information

• Activate the Inventory Control program for your data.

• Use the Options form to specify how your system will operate.

• Use the G/L Integration form to specify how your system sends transactions to the General Ledger module.

• Design coding schemes for your Inventory Control records.

• Add records and print reports for:

• Segment Codes

• Item Structures

• Account Sets

• Unit Of Measure

• Weight Units of Measure

• Price List Codes

• Categories

• Locations

• Optional Fields

• Mask Structures (requires installation of the Serialized Inventory and Lot Tracking license)

• Warranty Codes (requires installation of the Serialized Inventory and Lot Tracking license)

• Contract Codes (requires installation of the Serialized Inventory and Lot Tracking license)

Step 2:  Add inventory items

You can use the Items Wizard to add all of the information for new inventory items, or you can use the individual forms in the Items and Price Lists folder to perform these tasks separately.

• Add item records

• Assign items to price lists

• Add location details for items

• Add bills of material (optional)

• Add vendor details (optional)

• Add reorder quantities (optional)

• Add manufacturers' item numbers/bar codes (optional)

• Add current item quantities and costs

• Print reports of the records you added (optional)

• Add customer details (optional)

• Add kitting items (optional)

Step 3:  Transfer your accounting data to Inventory Control

• Add historical sales statistics for items (optional)

• Add historical transaction statistics (optional)

• Print Sales Statistics and Transaction Statistics reports (optional)

Step 4:  Design label formats for your preprinted forms

Design and test formats for printing item labels, bin/shelf labels, and transfer slips, or adapt the sample formats to print on your own forms.