Assigning Serial/Lot Numbers to Adjustments

When making inventory adjustments that deal with serialized and/or lotted items, you can assign serial and/or lot numbers in the I/C Adjustments form to retain a full transaction history. There are eight kinds of adjustments you can make, each which may require the assignment of serial and/or lot numbers.

1. Select I/C Transactions > Adjustments to display the I/C Adjustments form if you haven't already done so.

2. Process the adjustment as per usual. The respective number generation/allocation form appears when specifying quantities for serialized and/or lotted items and performing one of the following adjustment types: Quantity Increase, Quantity Decrease, Cost Increase, Cost Decrease, Both Increase, Both Decrease.

3. If increasing quantity for a serialized item, select the Serials tab. You can accept or change the default number that appears in the Next Serial Number field, then click Add to individually add one serial at a time. Or click Auto-Gen to automatically assign the required number of serials. As well, you can press the Insert key and manually enter the number or use the Finder in the Serial Number column to manually select the serials from the list of available numbers for the specified location.

If decreasing quantity for a serialized item,the procedure is very similar, except the button labels will read "Auto-Alloc" instead of "Auto-Gen" and the "Next Serial Number field" is replaced with "Auto-Allocate From".

If adjusting cost only, or both cost and quantity,you will need to enter a cost adjustment value for each line in the detail grid for the serials you define. The Remaining cost total in both cases must be zero.

4. If increasing quantity for a lotted item, select the Lots tab. Use the Make X Lots OR Each Lot has X fields to define the number and quantity of lots you want to work with. Accept or change the default number that appears in the Next Lot Number field, then click Add to individually add lots or click Auto-Gen to automatically assign the required number of lots. As well, you can press the Insert key and manually enter the number or use the Finder in the Lot Number column to manually select the lots from the list of available numbers for the specified location.

If decreasing quantity for a lotted item,the procedure is very similar, except the button labels will read "Auto-Alloc" instead of "Auto-Gen" and the "Next Lot Number field" is replaced with "Auto-Allocate From". The Make X Lots OR Each Lot has X fields will not appear, as you will not need to generate new lot numbers when decreasing quantities.

If adjusting cost only, or both cost and quantity,you will need to enter a cost adjustment value for each line in the detail grid for the lots you define. The Remaining cost total in both cases must be zero.

5. Click Close to return to the underlying transaction in the I/C Adjustments form. Continue processing the adjustment, and post. Be sure to assign the required number of serials/lots, as an error message will appear when you try to exit the form if you don't. Refer to the count section at the bottom of the form to see what remains to be assigned.

For help about fields and buttons on the generation/allocation forms, click the Field List button at the top of this help page.

See also:

Understanding Serialized Inventory and Lot Tracking

I/C Adjustments