Assigning Serial/Lot Numbers to Physical Inventory Quantities

This topic applies to you only if you are working with serialized or lotted inventory items,which requires installation of the Serialized Inventory and Lot Tracking license.

When performing inventory quantities for serialized and/or lotted items, you can assign serial and/or lot numbers in the I/C Physical Inventory Quantities form to retain a full transaction history. Depending on whether there is an increase or decrease in quantity for serialized/lotted items, you may be prompted to generate (add) or allocate (minus) serial and/or lot numbers.

1. Select I/C Physical Inventory > Physical Inventory Quantities to display the I/C Physical Inventory Quantities form if you haven't already done so.

2. Process the physical inventory count as usual. The respective number generation/allocation form appears when increasing or decreasing physical inventory quantities for serialized and/or lotted items.

3. If increasing quantity for a serialized item, select the Serials tab. You can accept or change the default number that appears in the Next Serial Number field, then click Add to individually add one serial at a time. Or click Auto-Gen to automatically assign the required number of serials. As well, you can press the Insert key and manually enter the number or use the Finder in the Serial Number column to manually select the serials from the list of available numbers for the specified location.

If decreasing physical inventory quantity for a serialized item,the procedure is very similar, except the button labels will read "Auto-Alloc" instead of "Auto-Gen" and the "Next Serial Number field" is replaced with "Auto-Allocate From".

4. If increasing quantity for a lotted item, select the Lots tab. Use the Make X Lots OR Each Lot has X fields to define the number and quantity of lots you want to work with. Accept or change the default number that appears in the Next Lot Number field, then click Add to individually add lots or click Auto-Gen to automatically assign the required number of lots. As well, you can press the Insert key and manually enter the number or use the Finder in the Lot Number column to manually select the lots from the list of available numbers for the specified location.

If decreasing physical inventory quantity for a lotted item,the procedure is very similar, except the button labels will read "Auto-Alloc" instead of "Auto-Gen" and the "Next Lot Number field" is replaced with the "Auto-Allocate From" checkbox. The Make X Lots OR Each Lot has X fields will not appear, as you will not need to generate new lot numbers when decreasing quantities.

5. Click Close to return to the underlying transaction in the I/C Physical Inventory Quantities form. Continue processing, then post the transaction. Be sure to assign the required number of serials/lots, as an error message will appear when you try to exit the form if you don't. Refer to the count section at the bottom of the form to see what remains to be assigned.

For help about fields and buttons on the generation/allocation forms, click the Field List button at the top of this help page.

See also:

Understanding Serialized Inventory and Lot Tracking

Entering Quantities Using the Physical Inventory Quantities form