Adding New Receipts
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Click the Receipts icon in the Inventory Control folder.
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Press the Tab key (with *** NEW *** displayed) to let the program assign the receipt number, or enter a receipt number and press the Tab key.
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Enter an optional description and reference for the receipt, then specify the transaction date and fiscal year and period to which you will post it.
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If a vendor number applies to the receipt, enter that number. If you use Sage Accpac Accounts Payable with Inventory Control, you can select vendor numbers from the Finder beside the Vendor Number field.
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Enter a purchase order number, if any.
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If you use multicurrency accounting, specify the currency in which you will enter item costs and specify the exchange rate.
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Indicate whether you want to print labels for the receipt.
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If you use multicurrency accounting, specify the currency in which you will enter any additional costs.
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Enter the amount of any additional cost.
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For each item on the receipt, type or use the Finder to enter the item number and location.
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Enter the quantity received and unit of measure. If working with a serialized or lotted item, you will be prompted to assign serial and/or lot numbers after specifying a quantity.
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Enter the unit cost or the extended cost if it is different from the cost displayed by the program.
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Indicate the number of labels you require, if any, and enter any comments you want to appear on the Receipts Posting Journal regarding the detail line (optional).
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Press the Insert key on your keyboard to start a new line. Repeat steps 10 through 13 for each additional line you want to add for the receipt.
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When you are ready, click Save or Post.
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If you choose Save, Inventory Control saves the transaction so you can edit and post it later.
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If you choose Post, Inventory Control posts the receipt immediately.
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If you use the option to allow you to delete transactions after posting, Inventory Control asks if you want to delete the transaction. If you delete the posted transaction, you will not be able to drill down to the transaction details from General Ledger. Also, you will not be able to recall the receipt for returns or adjustments.
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Note the receipt number, and click Close at the confirmation message.