Processing Receipts — General information

For receipt transactions, you enter information in the Receipts form as follows:

• Receipt Number (a unique number, up to 24 characters in length, to distinguish the transaction from other receipts for audit control purposes)

Press the Tab key to accept a program-generated number.

• Description (add any information you want about the receipt; optional).

• Reference (for example, an invoice number; optional).

• Date (the transaction date).

• Year and Period (to which you want to post the general ledger transaction).

• Vendor Number (the number you use to identify the supplier; optional).

If you use Accounts Payable, you can select the vendor number from the Finder.

• PO Number (the number of the purchase order being filled by the receipt; optional).

• Receipt currency and exchange rate (multicurrency ledgers)

• Prorate/Leave Additional Cost (on returns)

• Additional Cost Currency (appears only with multicurrency ledgers)

• Additional Cost (the total of all additional receipt costs).

• Require Labels.

• Optional Fields

• Total Cost (receipts)

• Total Extended Cost (receipts)

• Total Return Cost (returns)

• Item Detail information

• Item number and description

• Location

• Quantity received

• Unit of measure

• Extended cost

• Number of labels

• Quantity returned

• Return cost (if a return)

• Manufacturers' item number

• Optional fields