Deleting Item Records

Before you can delete an item record, make sure that:

• The quantity of the item in stock at each location, on sales order, and on purchase order is zero.

• The total cost of the item at each location is zero.

• The item is not a master item or a component item on any bills of material.

• You have run day-end processing if you have posted any transactions for the item since the last day-end processing.

If you want to delete an item that does not meet these conditions, enter shipments, transfers or adjustments (as you require) until the specified conditions are met, then make the item inactive.

1. Use the Items form to make items inactive.

Print the Item Status report to identify inactive item records and their quantities on hand, on purchase order, and on sales order. Select the Inactive Items option from the list beside the Print field. Select also the Profile option and the Quantity By Location option.

Print the Item Valuation report to determine the total cost of each inactive item on the Item Status report.