Defining Price Lists

You use price lists to store pricing information for all of your inventory items.

Price lists are used mainly by the Order Entry program to calculate invoice amounts, but you can also see item prices when you ship goods from Inventory Control, and you can print item prices on Inventory Control print on reports and on item labels and bin/shelf labels.

You can use different price lists to store:

• Regular prices.

• Sale prices.

• Wholesale prices.

• Regional prices.

• Prices for volume discounts to customers who make large purchases.

• Prices in each currency with which your company deals (if you use multicurrency accounting).

To add an item to a price list, you specify:

• The currency code, for multicurrency ledgers ( a price list can contain items that use different currencies).

• The price list code.

• The item number.

• A description you want to appear with the item on price list reports. This is also the description that appears in Order Entry detail lines and on orders and invoices. You can translate this description if the price list is for other countries.

• The number of decimal places you want the program to use for displaying and printing the prices and costs of the item.

• A base price, which is the expected selling price. If you have Sage ERP Accpac 500, you can also:

• Price volume discounts by quantity or weight.

• Enter one or more base prices for multiple units of measure.

• Calculate the base price using the cost plus a percentage or amount.

• A sale price with start and end dates for the sale (optional). Again, If you have Sage ERP Accpac 500, you can also:

• Enter one or more base prices for multiple units of measure.

• Calculate the base price using the cost plus a percentage or amount.

• A markup cost, and a factor by which to mark up this cost to calculate a selling price for the item.

• A start and end date for the price list. This means that you can easily cut over from an old price list to a new one on a particular date.

• Whether to calculate selling prices by discounting your selling (base) price, or by marking up your cost. You can also choose to mark up your standard cost. In multicurrency ledgers, you can mark up on standard cost only on functional-currency price lists.

• Whether to calculate customer discounts on selling prices by a percentage or by a specific amount, and whether customer discounts are calculated based on volume purchased or on customer type.

• If you are using Sage Accpac 500, whether to check for price overrides in Order Entry for orders that use this price list, and display warnings, error messages, or require supervisors' approval for prices that exceed a particular range.

• Tax authorities (such as state or province) and customer tax classes if you want the program to include taxes in the prices of items for Order Entry.