Defining Item Number Formats
The steps in setting up item number formats are:
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Add segment codes (optional) to control what the program allows you to enter in segments of the item number.
For example, if you define a two-digit segment for color, you might then set up the following segment codes: 01 for red, 02 for white, and 03 for blue.
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Set up one or more item number formats (called item structures) in Inventory Control.
Item structures control which segments are included in item numbers and the order in which the segments appear. You select the item structure you want to use when you add items to Inventory Control.
The following sections provide more information and examples of segments, segment codes, and item structures.
Setting up segments. An item number can consist of up to ten parts called segments. Use the segments in item numbers to organize items by common attributes. Also, you can sort reports by any segment of an item number.
Where to define segments. Use the Items tab of the Options form to add the segments you want to use in your Inventory Control system. More…
Adding segment codes. After you defined the segments you plan to use for your inventory item numbers, you can store valid segment codes for each segment. In other words, you can list all the valid codes that you can enter into a segment of an item number. More…
Where to define segment codes. Use the Segment Codes form to define segment codes for your segments. More…
Setting up item structures. When you add items to your inventory, the item structure ensures that you enter item numbers in the format you want. Item structures control which segments are included in item numbers and the order in which the segments appear.
Using more than one item structure. If you create more than one item structure, you can select an item structure code as the default for formatting item numbers. The item structure code you select will appear as the default item structure code when you add item records to Inventory Control. You should choose the item structure code that you will use most often. More…
Where to define item structures. Use the Item Structures form in the Setup folder to define item structures for your Inventory Control system.
You create item structures by combining up to ten segments (which you must set up first), in any order, and you can create as many item structures as you require for your item numbers. You must create at least one item structure.
Using separator characters. When you define an item structure, you can select a separator character to appear between segments so item numbers are easier to read. For example, for a three-segment item number it is easier to distinguish the segments in 5046-010-92 than in 504601092. More…
For a list of the separator characters that Inventory Control allows you to select, see the next section.
Sorting Order for Item Numbers
See also