Remove hidden information
Before you give others a copy of your publication, it's a good idea to review hidden information and decide whether it's appropriate to include. You may want to remove some information from the publication and from the publication file properties before you share the publication with others.
Where is hidden information stored?
File Properties
The following information is stored on the Summary tab of the Properties dialog box (File menu, Properties command):
- Title
- Subject
- Author
- Manager
- Company
- Category
- Keywords
- Comments
- Hyperlink base
- Template
Other hidden information
- If you change from one publication design to another, unused objects from the first design may be stored in your publication when you save it. There may be information in these objects that you do not want others to see. If you choose the Remove information from file properties on save option, these unused objects will be deleted from your publication when you save it.
- If you save and close a publication that you have sent in e-mail, the next time you open the publication and send it in e-mail, the message header appears with the same information you entered before (for example, in the To and Subject fields). If you choose the Remove information from file properties on save option, any information in the message header is deleted from your publication when you save it.
- Microsoft uses an automatically-generated number to synchronize the personal information components in your publication with the information you entered in the Personal Information dialog box (Edit menu, Personal Information command). This number is deleted if you choose the Remove information from file properties on save option.
Remove information from file properties
When you create a publication, Microsoft Publisher automatically enters your name as Author on the Summary tab of the Properties dialog box (File menu). In addition, you can manually enter information about the file or author, including Title, Subject, Manager, and Company. If you choose to remove information from file properties when saving a publication, Publisher deletes all information in the Author, Manager, and Company fields.
- On the Tools menu, click Options, and then click the Security tab.
- Under Privacy options, select the Remove information from file properties on save check box.
- Save the publication.
- On the File menu, click Properties.
- Click the Summary tab.
- In the Title, Subject, Category, Keywords, Comments, Hyperlink base, and Template fields, highlight and delete any information you do not want saved with the publication.
Information that is removed or changed
When you select the Remove information from file properties on save option, the following information is removed from your publication:
- File properties: Author, Manager, and Company.
- Any objects from one pre-designed publication that were no longer used after you switched to a different publication design while working on the publication.
- Information in the message header in a publication that you have previously sent in e-mail.
- The automatically-generated number that is used to synchronize personal information components with information you have entered in the Personal Information dialog box.