Troubleshoot printing a two-page layout or booklet

Microsoft Office Publisher 2003

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My publication is missing parts of objects that straddle a two-page spread.

Desktop printers normally have a nonprintable region around the edge of the paper that is between 0.17 and 0.5 inches wide. Nothing within that region will print.

If you don't want objects straddling the gutter, you should determine your printer's nonprintable region and reposition objects to avoid it.

ShowHow?

  1. Open WordPad

    ShowWindows 2000

    • On the Windows taskbar, click the Start button, point to Programs, point to Accessories, and then click WordPad.

    ShowWindows XP

    • On the Windows taskbar, click the Start button, point to All Programs, point to Accessories, and then click WordPad.
  2. On the File menu, click Page Setup.
  3. Set the Left, Right, Top, and Bottom margin values to zero. The margins will then be reset automatically to the minimum margin that is supported by the printer.
  4. Note the minimum margins. You will need to type them in after you open Publisher.
  5. Open a publication in Publisher.
  6. On the Arrange menu, click Layout Guides, and then click the Margin Guides tab.
  7. Under Margin Guides, type the margins for Left, Right, Top, and Bottom.
  8. Click OK.

Your layout guides now show the the location of your printer's nonprintable region. Make sure that all objects are inside of that border.

ShowI printed a publication that has facing pages, but it printed as single pages.

Do one of the following:

  • Lay out the publication as a small folded booklet, with two side-by-side pages per sheet of paper, starting on a single right-hand page.

    ShowHow?

    1. On the File menu, click Page Setup, and then click the Layout tab.
    2. Under Publication type, click Booklet.
    3. Under Orientation, select the option you want.
    4. To change the dimensions of the booklet, type a smaller width or height. Do not type a number larger than the maximum width or height.
  • If your printer can print on 11" x 17" paper, lay out the publication so that it will print with two 8.5" x 11" pages per sheet of paper, starting on a single right-hand page (called an 8.5" x 11" folded booklet).

    ShowHow?

    1. On the File menu, click Page Setup, and then click the Layout tab.
    2. Under Publication type, click Full page.
    3. Under Orientation, click Portrait.
    4. Click the Printer and Paper tab.
    5. Under Paper, in the Size box, select Tabloid.
    6. Under Orientation, click Landscape.
    7. Click OK.
    8. On the Arrange menu, click Layout Guides, and then click the Margin Guides tab.
    9. In the Master Pages box, select Two-page master.
    10. To create a larger inside margin (also known as the gutter margin) to accommodate binding, type the value you want in the Inside box (under Margin Guides).
    11. Click OK.
    12. On the View menu, click Two-Page Spread.
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