If there is more text than the text box can hold, Microsoft
Publisher stores the extra text in overflow, where you can't see it. If there is text in overflow, a
Text In Overflow indicator
appears at the lower-right corner of the text box.
Here are some ways to get your text out of overflow and back into your publication.
You can have Microsoft Publisher automatically resize your text to fit in a text box.
- Click the text box.
- On the Format menu, point to AutoFit Text.
- Do one of the following:
- To shrink or expand text to fit in the text box when you resize the box, click Best Fit.
- To reduce the point size of text until there is no text in overflow, click Shrink Text On Overflow. With this option, the text will not get any larger than its original size if the text box is made larger, but if the text box is made smaller, the text will shrink.
After selecting an object, you can resize it in a number of ways.
Note You can override the To Guides option (Arrange menu, Snap command) by holding down the ALT button while you drag the mouse.
-
Position the mouse pointer over one of the handles, and then drag the mouse.
Drag the object and keep its center in the same
place
- Hold down CTRL.
- Position the mouse pointer over one of the handles, and then drag the mouse.
- Release the mouse button before you release CTRL.
Drag the object and maintain its proportions
-
Hold down SHIFT.
-
Position the mouse pointer over one of the corner handles, and then drag the mouse.
-
Release the mouse button before you release SHIFT.
Drag the object while keeping its
center in the same place and maintaining its proportions
- Hold down CTRL + SHIFT.
- Position the mouse pointer over one of the corner handles, and then drag the mouse.
- Release the mouse before you release CTRL + SHIFT.
Change to a specific height and width
- Right-click the text box.
- On the shortcut menu, click Format Text Box.
- In the dialog box, click the Size tab.
- Under Size and rotate, enter measurements for the height and width of the object.
Change by a specific proportion
- Right-click the text box.
- On the shortcut menu, click Format<object type>.
- In the dialog box, click the Size tab.
- Under
Scale, enter the percentage of the original
height or width you want the object resized to.
To keep the Height and Width proportions the same, select the Lock aspect ratio check box.
Reduce the margins in the text
box
- Right-click the text box, and then click Format Text Box.
- In the Format Text Box dialog box, click the Text Box tab.
- Under Text Box Margins, type smaller amounts for the Left, Right, Top, and Bottom margins.
Connect the filled text box to another box
so any extra text is displayed in the other box
When you connect text boxes, text that won't fit into the first text box flows into the next text box. A chain of connected text boxes, also known as a story, can span multiple pages.
Use connected boxes to:
- Continue a story in another text box.
- Create columns of different widths.
- Move text from overflow into another box.
- If needed, create a new text box.
- On the
Objects toolbar, click
Text Box
. - In your publication, point to where you want one corner of the text to appear, and then drag diagonally until you have the box size you want.
- On the
Objects toolbar, click
Text Box
- Click in the text box you want as the first text box in the story.
- On the
Connect Text Boxes toolbar, click
Create Text Box Link
.
The mouse pointer changes to a pitcher
. - Click in the text box you want as the next in the story.
This text box is now connected to the first box and any text in overflow now appears in the next box.
- To connect more text boxes to the story, repeat steps 3 and 4.
Imported tables lose their
formatting.
If the information that you copied is from a program that supports Rich Text Format (RTF), then the text will retain its original formatting. Otherwise, it will take on the formatting of the Publisher table that you copied it to.
- To paste your text with formatting, click Paste Special on the Edit menu, and then click Create new table.
Programs that support RTF include Microsoft Excel, Microsoft Works for Windows, Microsoft Word for Windows, and other Windows-based word-processing programs.
I get an ''Out of memory'' message when I try
to import a bitmap.
There's a difference between the size of a bitmap on disk and the amount of memory needed to import it into a publication. This is because many programs that create bitmap-type graphics compress them to save disk space. The actual size of the bitmap, therefore, is larger than its apparent size on disk.
To give you an idea of how much memory you need to import a bitmap: The uncompressed size of a simple black and white 3-by-3-inch bitmap (1 bit per pixel), with 300 dpi, is about 100 KB; about 790 KB for a 256-color bitmap (8 bits per pixel); and about 2.3 MB for a 16-million-color bitmap (24 bits per pixel).
A WordArt, clip art, or OLE object changes
when I paste it into another Office application.
- To preserve an object's formatting when you paste it into another application, on the Edit menu, click Paste Special instead of Paste.
- Under As, click the Picture format you want, and then click OK.
This will keep any formatting, cropping, or rotation you applied to the object in Publisher. You will not, however, be able to work with the object as you did in Publisher. For example, OLE objects will no longer update, and WordArt objects cannot be changed by using the WordArt toolbar.
The Paste Special command is not
available.
You may not have chosen the Copy command in the source program (the program in which you created the object), or the program you copied from doesn’t support OLE for this type of object.
When I import a Word document, some of my formatting or objects are lost.
Or, instead of importing a Word document, you can copy the text from the Word document and paste it into your publication. This might preserve your formatting better than importing.
I cannot import or paste a large table or spreadsheet.