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Save your publication as a PostScript file for commercial printing

In most cases, you can use Pack and Go to prepare your files for commercial printing. However, if your printing service uses only Macintosh computers, or if they don't accept Microsoft Publisher files, you may need to save your publication as a PostScript file.

PostScript files can only be printed on a PostScript printer, and you cannot make changes to a PostScript file after you have saved it. Before you save your publication in PostScript format, ask your commercial printing service if they want you to set specific print settings. You’ll set these in step 6.

1. On the File menu, click Save As.
2. In the File name box, type a name for the file. You don't need to type a file name extension— Publisher automatically adds .ps to the end of the file name you type.
3. In the Save as type list, click PostScript.
4. Click Save.
5. In the Save as PostScript File dialog box, in the Name list under Printer, click the PostScript printer or imagesetter you want. If necessary, install a PostScript printer.

   How?

   Consult your commercial printing service about which PostScript printer you should install and where you should install it from.

   Windows 2000

   1. On the Start menu, point to Settings, and then click Printers.
   2. Double-click the Add Printer icon.
   3. Follow the instructions in the Add Printer Wizard.

   Windows XP

   1. On the Start menu, click Printers and Faxes.
   2. Under Printer Tasks, click Add a Printer.
   3. Follow the instructions in the Add Printer Wizard.
6. Do one of the following:

   Save as a color-separated file

   1. Click Advanced Print Settings, and then click the Separations tab.
   2. In the Output list, click Separations.
   3. In the These plates list, do one of the following:
      • Click All defined inks to print a spot-color or process-color plate for every ink you have defined in the publication (Tools menu, Commercial Printing Tools, Color Printing).
      • Click Used inks only to print a spot- or process-color plate for every defined ink that is used in the publications.
      • Click Convert spot to process to print only process-color plates and convert all defined spot colors to process colors.
   4. Click OK.

   Save as a composite file

   1. Click Advanced Print Settings, and then click the Separations tab.
   2. In the Output list, do one of the following:
      • Click Composite Grayscale to save a composite PostScript file that will be printed to a black and white printer.
      • Click Composite CMYK to save a composite PostScript file that you can use in a third-party trapping or page-imposition program or to print to a CMYK proofing device.
      • Click Composite RGB to save a composite PostScript file that will be printed to a color printer.
   3. Click OK

   Note  To save a composite CMYK or RGB PostScript file, you must have a color PostScript printer selected.

7. To set other print options that your printing service recommends, click the options you want on the Page Settings tab and the Graphics and Fonts tab, and then click OK on each tab.
8. Click Save.