Accessibility features in Publisher

Microsoft Office Publisher 2003

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  1. On the Tools menu, click Customize.

  2. Click the Options tab.

  3. Under Other, select or clear the Show ScreenTips on toolbars and Show shortcut keys in ScreenTips check boxes.

Note  Changing this setting affects all of your Microsoft Office programs.

Size and zoom options

ShowZoom in on a publication

You can "zoom in" to get a close-up view of your publication.

  • On the Standard toolbar, click Zoom In Button image until the view of your publication is close enough.

ShowChange the size of a toolbar button or drop-down list box

Do one of the following:

ShowIncrease the size of toolbar buttons

  1. On the Tools menu, click Customize. Click the Options tab.
  2. Under Other, select the Large icons check box.

ShowChange the width of a drop-down list box on a toolbar

  1. Make sure the toolbar that contains the list box you want to change is visible.

    ShowHow?

    1. On the View menu, point to Toolbars.
    2. Do one of the following:
      • Click the toolbar you want to display.
      • To view more toolbars, click Customize. In the Customize dialog box, click the Toolbars tab, and then select the check box for the toolbar you want to display. Click Close.
  2. On the Tools menu, click Customize.
  3. With the Customize dialog box open, click the list box you want to change— for example, the Font Button image or Font Size Button image box on the Formatting toolbar.
  4. Point to the left or right edge of the box. When the pointer changes to a double-headed arrow, drag the edge of the box to change its width.

Toolbar and menu options

ShowCreate a custom toolbar

  1. On the Tools menu, click Customize.
  2. Click the Toolbars tab.
  3. Click New.
  4. In the Toolbar name box, type the name you want, and then click OK.
  5. Click the Commands tab.
  6. Do one of the following:

    ShowAdd a button to the toolbar

    1. Click a category in the Categories box.
    2. Drag the command you want from the Commands box to the displayed toolbar.

    ShowAdd a built-in menu to the toolbar

    1. In the Categories box, click Built-in Menus.
    2. Drag the menu you want from the Commands box to the displayed toolbar.
  7. When you have added all the buttons and menus you want, click Close.

ShowGroup related buttons and menus on a toolbar

You can add a separator bar before the first and after the last item in a group to distinguish the group from other buttons and menus on a toolbar.

  1. Make sure the toolbar you want to change is visible.

    ShowHow?

    1. On the View menu, point to Toolbars.
    2. Do one of the following:
      • Click the toolbar you want to display.
      • To view more toolbars, click Customize. In the Customize dialog box, click the Toolbars tab, and then select the check box for the toolbar you want to display. Click Close.
  2. On the Tools menu, click Customize.
  3. To add a separator bar, keep the Customize dialog box open, right-click the button on the toolbar, and then click Begin a Group. A separator bar is added to the left of a button on a horizontal toolbar and above a button on a vertical docked toolbar.
Note To remove a separator bar between two buttons, with the Customize dialog box open, drag one button closer to the other.

ShowAdd a button, menu, or command

Do one or both of the following:

ShowAdd a button, menu, or command to a toolbar

  1. Make sure the toolbar you want to change is visible.

    ShowHow?

    1. On the View menu, point to Toolbars.
    2. Do one of the following:
      • Click the toolbar you want to display.
      • To view more toolbars, click Customize. In the Customize dialog box, click the Toolbars tab, and then select the check box for the toolbar you want to display. Click Close.
  2. On the toolbar, click the Toolbar Options arrow.
  3. Point to Add or Remove Buttons, and then click Customize.
  4. Do one of the following:

    ShowAdd a button

    1. Click the Commands tab.
    2. In the Categories box, click a category for the command you want the button to perform.
    3. Drag the command you want from the Commands box to the displayed toolbar.

    ShowAdd a built-in menu to a toolbar

    1. Click the Commands tab.

    2. In the Categories box, click Built-in Menus.

    3. Drag the menu you want from the Commands box to the displayed toolbar.

    ShowAdd a custom menu to a toolbar

    1. Click the Commands tab.

    2. In the Categories box, click New Menu.

    3. Drag New Menu from the Commands box to the displayed toolbar.

    4. Right-click the new menu on the toolbar, type a name in the Name box on the shortcut menu, and then press ENTER.

  5. In the Customize dialog box, click Close.

ShowAdd a command to a menu

  1. If the menu you want to change is on a toolbar, make sure the toolbar is visible.

    ShowHow?

    1. On the View menu, point to Toolbars.
    2. Do one of the following:
      • Click the toolbar you want to display.
      • To view more toolbars, click Customize. In the Customize dialog box, click the Toolbars tab, and then select the check box for the toolbar you want to display. Click Close.
  2. On the View menu, point to Toolbars.
  3. Click Customize, and then click the Commands tab.
  4. In the Categories box, click a category for the command.
  5. Drag the command you want from the Commands box and, without releasing the mouse, rest it over the menu you want to change. When the menu displays a list of commands, point to where you want the command to appear, and then release the mouse.

Color and sound options

ShowChange the color of text in your publication

  1. Select the text you want to change.
  2. Do one of the following:

    • To apply the color most recently used for text, click Font Color Button image on the Formatting toolbar.

    • To apply a different color, click the arrow next to the Font Color button, and then select the color you want.

ShowChange sounds

ShowFor Windows XP

  1. Click the Microsoft Windows Start button, and then click Control Panel.
  2. Double-click the Sounds and Audio Devices icon, and then click the Sounds tab.
  3. In the Program Events box, click the event you want.
  4. In the Sounds list, click the sound you want.
  5. To hear the sound you chose, click the Play sound button Button image.

ShowFor Windows 2000

  1. Click the Microsoft Windows Start button, point to Settings, and then click Control Panel.
  2. Click the Sounds and Multimedia icon, and then click the Sounds tab.
  3. In the Sound Events box, click the event you want.
  4. In the Name box, enter the sound you want.
  5. To hear the sound you chose, click the Play sound button Button image.

Options for automating tasks

ShowCollect and paste among programs

ShowCollect items to paste

  1. Make sure that the Microsoft Office Clipboard is displayed in the task pane of any open Office program or the Collect Without Showing Office Clipboard option is turned on.
    • If you want to display the Office Clipboard in the active program, click Office Clipboard on the Edit menu.
    • If you want to check the Collect Without Showing Office Clipboard option, display the Office Clipboard, click Options, and then make sure the Collect Without Showing Office Clipboard option is checked.
  2. Select the first item you want to copy.
  3. On the Standard toolbar, click Copy Button image.
  4. Continue copying items from documents in any Office program until you have collected all of the items you want (up to 24).

ShowPaste collected items

  1. If the Microsoft Office Clipboard is not displayed in the task pane, click Office Clipboard on the Edit menu.

    Note  If the Office Clipboard is not available, you are in a program or view that doesn't support showing or pasting multiple items from the Office Clipboard.

  2. Click where you want the items to be pasted. You can paste collected items into any Microsoft Office program.
  3. Do one of the following:
    • To paste items one at a time, on the Office Clipboard, click each item you want to paste.
    • To paste all the items you copied, click Paste All Button image on the Office Clipboard task pane.
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