If necessary, switch to the drive and folder where you want to save the publication.
Note Microsoft Office Publisher 2003 uses the same file format as Microsoft Publisher 2002. Therefore, there is not an option to select Publisher 2002 in the Save as type list.
Open a file in Publisher 2002 If you create a publication in Publisher 2003 and then open that publication in Publisher 2002, certain features that are new in Publisher 2003 will not be supported in Publisher 2002.
| Formatting, layout, and graphic features | |
|---|---|
| Baseline guides | Not supported. Baseline guides will not be visible when you open your publication in Publisher 2002. |
| Baseline alignment | Not supported. Text will no longer align to baselines. |
| Margin guides and column guides | Partially supported. |
| Wizards and designs | Partially supported. If you want to revise your publication in an earlier version of Publisher, you cannot use any wizards, designs, and design elements that are new in Publisher 2003. |
| Multiple master pages | Partially supported. If there are multiple master pages applied to your publication pages, the additional master pages will be converted to foreground pages. |
| Mail and Catalog Merge features | |
| Catalog merge | Not supported. The catalog merge area of a catalog merge template will be converted to a grouped object. Any text merge fields within the grouped object will remain as merge fields in the publication. |
| Merging pictures | Not supported. Any merge fields inserted as picture fields will not work. |
| Web features | |
| Web publications | Not supported. A Web publication will be converted to a print publication. |
| Navigation bar wizards | Not supported. Any navigation bars created in Publisher 2003 will be converted to grouped objects, and you will not be able to use a wizard to edit the navigation bar. The hyperlinks in the navigation bar will remain functional. |
When you save a publication in Publisher 2000 file format, the following features are either not supported or are only partially supported.
| Font and Printing Features | |
|---|---|
| More than two spot colors | Not supported. Additional spot colors (other than black and the first two spot colors) are converted to tints of gray and are moved to the black plate. |
| Spot plus process color | Not supported. Publications of this type are converted to process color publications. |
| Formatting, layout, and graphic features | |
| Baseline guides | Not supported. Baseline guides will not be visible when you open your publication in an earlier version of Publisher. |
| Baseline alignment | Not supported. Text will no longer align to baselines. |
| Margin guides and column guides | Partially supported. |
| Dashed lines | Partially supported. Dashed lines are converted to the closest Publisher 2000 match. |
| Connectors | Not supported. Connectors will be converted to lines. |
| Arrows | Partially supported. Arrows are converted to the closest Publisher 2000 match. |
| Large graphics | Partially supported. Graphics with a file size larger than 16 MB will be converted to empty picture frames. |
| Custom shapes and callouts | Partially supported. Some shapes and callouts will be converted to the closest Publisher 2000 match. Those that can't be closely matched will become pictures. |
| Fill effects, including picture fills, patterns, tints, shades, gradients, and textures | Partially supported. Fill effects will be converted to the closest Publisher 2000 match. |
| Inline objects | Not supported. Inline objects will appear in their own frame, separate from text. |
| Headers and footers | Not supported. Headers and footers will be converted to text boxes. |
| Wizards and designs | Partially supported. If you want to revise your publication, any wizards, designs, and design elements that are new in Publisher 2003 can't be used. |
| Multiple master pages | Partially supported. If there are multiple master pages applied to your publication pages, the additional master pages will be converted to foreground pages. |
| Mail and Catalog Merge features | |
| Catalog merge | Not supported. The catalog merge area of a catalog merge template will be converted to a grouped object. Any text merge fields within the grouped object will remain as merge fields in the publication. |
| Merging pictures | Not supported. Any merge fields inserted as picture fields will not work. |
| Web features | |
| Web publications | Not supported. A Web publication will be converted to a print publication. |
| Navigation bar wizards | Not supported. Any navigation bars created in Publisher 2003 will be converted to grouped objects, and you will not be able to use a wizard to edit the navigation bar. The hyperlinks in the navigation bar will remain functional. |
| Multiple backgrounds | Not supported. If the background for the first page is solid or an image, the backgrounds for all of the Web pages will be converted to match the background of the first page. If the background of the first page is a gradient, all backgrounds will be removed and the page backgrounds will be blank. |
| Horizontal rules | Not supported. Horizontal rules will be removed. |
When you save a publication in Microsoft Publisher 98 file format, the following features are either not supported or are only partially supported in addition to those listed above under Save as Microsoft Publisher 2000.
| Font and Printing Features | |
|---|---|
| Fonts | Partially supported. Fonts can be used in Publisher 98 only if Publisher 2003 has been installed. |
| Font embedding | Not supported. The same fonts are used in your publication, but they're no longer embedded. |
| Process color | Not supported. CMYK and PANTONE are converted to RGB colors. Process-color printing is changed to desktop printing. |
| Object and document trapping | Not supported. All trapping information is lost. |
| Advanced PostScript printer settings | Not supported. All advanced PostScript printer settings are lost. |
| Formatting, layout, and graphic features | |
| Dashed lines | Not supported. Dashed lines are converted to non-dashed lines of the same width. |
| Date and time information | Partially supported. The date and time continue to update automatically if they've been set to do so, but the format is probably lost. If you've inserted the date and time as plain text, the formatting will be preserved. |
| Custom color schemes | Partially supported. Custom color schemes you name in Publisher 2003 appear as "(Custom)." |
| Recolor picture | Partially supported. Only one color is supported. If you chose to keep black parts as black, they are changed to the one supported color. |
| Clip art | Partially supported. Publisher clip art currently in your saved document is not lost. But if you want to revise your publication, you can use new clip art only if Publisher 2003 is installed. |
| Flipped graphics | Not supported. Flipped graphics are converted to their original orientation. |
| Linked graphics | Not supported. All linked graphics become embedded. |
| Publication layout | Partially supported. The publication is laid out according to your default printer settings. This may result, for example, in changed line breaks in text boxes. |
| Mail Merge features | |
| Mail merge with Microsoft Outlook | Not supported. |
| Mail merge with Microsoft Office programs | Partially supported. Mail merge with data from Microsoft Office 97 files is supported. To use a data file created in a later version of an Office program, first save the file in that program's Office 97 file format. |
| Web features | |
| Web publications | Partially supported. If you save a publication that contains Web elements (e.g., hyperlinks) as a Publisher 98 file, that publication will become a Web publication when you open it in Publisher 98, and it will then reopen in Publisher 2003 as a Web publication, regardless of its original publication type. |
| Web site language encoding | Partially supported. The Web site language encoding selected in the current version of Publisher 2003 might be converted to the best compatible coding in Publisher 98. |