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Create an Address List for mail merge

1. On the Tools menu, point to Mail and Catalog Merge, and then click Create Address List.
2. If you want, before you begin typing information for your list, add fields to the list that appears in the New Address List dialog box.

   How?

   1. In the New Address List dialog box, click Customize.
   2. In the Customize Address Lists dialog box, click Add.
   3. In the Add Field dialog box, type a name for your new field, and then click OK.
   4. Repeat steps 2 and 3 until you have added all of the fields that you want, and then click OK.
3. In the New Address List dialog box, under Enter Address Information, type the information for the first entry in the relevant fields.
4. When you've finished entering information for the first entry, click New Entry.
5. Repeat steps 3 and 4 until you have finished adding entries.
6. Click Close.
7. In the Save Address List dialog box, type a name for your address list in the File name box.

   By default, the address list is saved in the My Data Sources folder. It is best to keep the address list here because this is the default folder in which Microsoft Publisher looks for data sources.

8. Click Save.