Working with Invoice Batches

The A/P Payment Batch List screen lets you work with payment batches in a number of ways:

It provides an overview of all payment batches (entered, imported, generated, external, ready to post, and, if you choose to show them, deleted and posted).
It shows the status of each batch, as well as batch totals and numbers of entries.
It provides batch maintenance functions that you use to set batches Ready To Post, and to post and delete selected batches.

Note: You must set batches Ready To Post before you can post them using the Post Batches screen.
It provides links to several transaction report screens.
It provides a point of entry to the A/P Payment Entry screen. You can select and open existing batches, and create new batches, with the click of a button.
It lets you print all the checks in a batch before you post the payments.

Note: You can view only posted batch that you have not have cleared using the A/P Clear History screen.

To view a list of existing payment batches:

Open Accounts Payable > A/P Transactions > Payment Batch List.
To start the display with a specific batch number, type the number or select it from the Finder.
Tip: To limit the list to batches that are open or ready to post, clear the Show Posted And Deleted Batches option.
To edit or view an existing invoice batch in the Payment Entry screen, double-click it on the table, or select it, and then click Open.

Note: You cannot work with posted or deleted batches.

To create a new payment batch:

Open Accounts Payable > A/P Transactions > Payment Batch List.
Click the New button.

Accounts Payable displays the new batch in the A/P Payment Entry screen.

For more detailed information, see Creating a New Invoice Batch.

To set a batch Ready To Post:

Open Accounts Payable > A/P Transactions > Payment Batch List.
Select (highlight it) the open batch on the list, then double-click in the Ready To Post field.

Note: You cannot edit a batch for which you have selected the Ready To Post option.

After setting a batch Ready To Post, you can print the checks in the batch and then post the batch using the Print/Post button.

To delete an invoice batch:

To print reports from the Payment Batch List screen:

Open Accounts Payable > A/P Transactions > Payment Batch List.
- To print the Batch Status report, click File > Print Batch Status Report.
- To print the Batch Listing report, click File > Print Batch Status Report.
- To print the posting errors report, double-click in the Number Of Errors column for the error batch.
- To print the invoice posting journal, double-click in the Posting Sequence column for the batch.