Adjusting a Posted Transaction

If you need to change the amount for a posted transaction, you do so by entering an adjustment. You can also make changes to an existing adjustment, and then save your changes.

To add an adjustment:

1. Open Accounts Payable > A/P Transactions > Adjustment Entry.
2. Select or create the adjustment batch to use.
3. To assign the entry number, click the New button beside the Entry Number field.
4. Enter an optional description for the entry, then enter the adjustment date, the posting date, the vendor number, an optional reference and reference description, the document number to adjust, and the payment number (if the adjusted document includes a payment schedule).
5. Use the Finder for the Adjust Line Number field to select a detail for adjustment.

6. Include for each detail:

   • The distribution code or the general ledger account number.
   • The amount. (Enter a positive amount to reduce the balance of an invoice or debit note, or a negative amount to increase the balance of these documents.)
   • If the adjustment is for a job‑related document, the contract, project, and category to adjust in Project and Job Costing.
7. If you use retainage accounting, adjust retainage as necessary. For more information, see About Processing Retainage in Accounts Payable.
8. Click Add.

   Note: This button changes to Save. If you make changes to the adjustment after you have added it, click Save to record your changes.

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