Applying Payment Controls

Important! Placing invoices on hold using the Control Payments screen prevents you from generating payments using the Create Payment Batch screen. It does not prevent you from entering checks using the Payment Entry screen.

Before you start

• Post all invoice, payment, and adjustment batches so your vendor records are up to date.

• Print and review the Vendor Transactions report to see which payments you want to control.

  Alternatively, you can open the Create Payment Batch screen, set your payment criteria, and then print a Pre-Check Register to review payments.

To control payments in system-generated batches:

1. Open Accounts Payable > A/P Transactions > Control Payments.

2. To apply controls to a single document:

   1. On the Single Document tab, fill in the following fields to select the document you want to change:

      • Vendor Number
      • Document Number (invoice, credit note, debit note, or prepayment)
      • Payment Number (will be "1" unless the document has a multiple payment schedule)

   2. Click the Go button or Press F7 to display information for the document so that you can change it. The fields you can change are:

      • Due Date
      • Discount Date
      • Discount Percent
      • Discount Amount
      • Document Status (Normal, Forced, or On Hold)
      • Activation Date for prepayments (the date after which the prepayment is considered when calculating the amount due for payment)

3. To apply controls to a range of documents or a range of vendors:

   1. On the Range of Documents tab, fill in the following ranges:

      • Vendor Group
      • Vendor Number
      • Document Number (since different vendors use different numbering systems, this option may be useful only if you are selecting invoices from a single vendor)
   2. Select the document types for which you want to change the status.
   3. Select the Document Status that you want applied.
4. Click Process.

After applying payment controls

Choose Create Payment Batch, set your payment criteria, and print a Pre-Check Register to review payments.

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