Setting Up a Recurring Payable for a Vendor

Sage 300 ERP

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Setting Up a Recurring Payable for a Vendor

You can set up recurring payable records for recurring payments you make to a vendor.

  • Add the vendor record for which you are adding a recurring payable.
  • Determine the following:

    • Code to identify the recurring payable.
    • Start date and, if you are using one, the expiration date for the recurring payable.
    • Maximum amount that you will pay, if there is one.
    • Number of invoices that you will pay, if there is a limit.
    • Amount of each detail for the recurring payable.

To create a recurring payable:

  1. Open Accounts Payable > A/P Vendors > Recurring Payables.
  2. Click the New New button button beside the Recurring Payable Code field, and then enter the recurring payable code you want to use with the new payable.

    Note: You can use the same recurring payable code for different vendors.

  3. Enter a description for the recurring payable.
  4. In the Vendor Number field, enter the number of the vendor you will pay periodically using this recurring payable.
  5. On the Invoice tab, enter:
    1. A start date for the payable.
    2. An expiration type and related information for the expiration type you specify.
    3. Header information for the document.
  6. On the Detail tab, enter details for the recurring payable, as you would for an invoice. More...
    1. If this is a job‑related document, enter the contract and project, and (as applicable) the category and resource.
    2. Enter the item number, unit of measure, quantity, price, and distribution code. You may enter a negative quantity, but the invoice total cannot be negative.

      If the detail is job‑related , Accounts Payable displays as defaults the A/P item number and the unit of measure for the specified resource (for standard contracts) or category (for basic contracts).

    3. Enter an optional comment.
    4. If you use optional fields, click the Optional Fields Zoom Zoom button button to check, change, or add optional fields for the detail.

    Tip: To check or change the general ledger accounts and tax information for a detail, click Account/Tax.

  7. Check or change tax information for the document on the Tax/Totals tab.
  8. Click Add (or Save, if you are updating an existing recurring payable record).

Print a list of recurring payables. For more information, see Printing the Recurring Payables Report.

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