Printing a Check Register

The Create Payment Batch screen provides a Pre-Check Register that lets you preview the payment transactions that will be created using the current selection criteria when you generate a payment batch.

Important! You should always print a Pre-Check Register, so you do not get unexpected results when you generate the batch.

The Check Register report lists details of checks that are produced and posted to vendor accounts during a check run. It can also list a summary of the general ledger distributions that result.

Checks that are used for alignment or leading, as well as checks that are voided before posting, are not included on this report because they do not result in the creation of general ledger distributions or changes to vendor account balances. These checks are listed on the Check Status report in Bank Services.

For more information on the contents of this report, see A/P Check Register Screen.

When to Print

Print the report after posting a check run, as part of your audit trail of payments made during the check run.

To print a check register:

1. Open Accounts Payable > A/P Transaction Reports >  Check Register.

2. Select a range of posting sequences.
3. Indicate whether to print a summary of the general ledger transactions created for the payments.

4. Click Print.

   • If you are printing to a printer, the Print window appears. Confirm your printer selection and the number of copies to print, and then click OK. Otherwise, click Cancel or Setup.
   • If you are printing to a file, the Export Report window appears. Specify a name and location for the file, and then click Save.
   • If you are printing to the screen (Preview), the report appears in a new window. You can print the report or export it to a file.
   • If you are printing to e-mail, an e-mail message appears with the report attached.

After printing a check register

File the report with the rest of your audit trail reports.

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